Purchase Ledger Assistant

Purchase Ledger / Receptionist

DN5, Doncaster

£30,000 + annual bonus

Monday – Thursday 8:30am – 5:00PM / Friday 8:30am – 3:00pm

Looking for someone to start in September

Role Purpose

The Purchase Ledger / Receptionist is responsible for providing a professional and welcoming front of house service while delivering accurate and efficient administrative support to the Finance team.

The role acts as the first point of contact for visitors, customers, suppliers and contractors, ensuring all enquiries and communications are handled professionally.

Alongside reception responsibilities, the role supports the smooth running of the purchase ledger function through the accurate processing of supplier invoices, reconciliation of accounts, preparation of payments and resolution of supplier queries.

Role Responsibilities

* Process supplier invoices accurately and on time

* Match invoices with purchase orders and delivery notes

* Check and resolve any invoice differences or errors

* Make sure invoices are approved before payment

* Reconcile supplier statements and resolve any queries

* Prepare supplier payment runs

* Set up new suppliers and keep account details up to date

* Speak with suppliers and internal teams regarding invoices and payments

* Welcome visitors, customers, contractors and suppliers in a friendly and professional manner

* Answer incoming calls and direct them to the correct person

* Keep the reception area tidy and welcoming

* Manage incoming and outgoing post, deliveries and couriers

* Sign visitors in and provide visitor passes

* Book meeting rooms and arrange refreshments when needed

* Provide general administration support across the business

* Assist with filing, scanning and maintaining records

* Carry out any other reasonable duties required as part of the role

Key skills required

* Previous purchase ledger or accounts experience

* Good attention to detail and accuracy

* Confident using finance systems and Microsoft Office, particularly Excel

* Good organisation and time management skills

* Confident and professional telephone manner

* Strong communication and customer service skills

* Able to deal with suppliers and resolve queries

* Comfortable working in a busy environment and managing different tasks

* Friendly, approachable and professional

* Able to work well independently and as part of a team
Only candidates based in UK and eligible to work in UK are allowed