Purchasing Admin

Contract Type:
Regular

About Autoglass ® and Laddaw ®

We're a recognised superbrand and we know where we're going. We're a business with direction and purpose and regardless of your role here, it's about us all making a difference with real care. We never stand still. We're relentless, innovative and ambitious, always looking to go further and improve, which creates a world where we need genuine and driven people to help us get there.

Making a Difference Together.

As a truly people focusedbusiness, we believe in promoting opportunities for all, welcoming people who share our passion for enabling exceptional customer experience. We'll support you with fantastic toolsand training in an atmosphere that encourages idea contribution and collaboration working with warm, friendly and real people. If this sounds like somewhere you'll thrive,keep reading .

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Job Title:

Purchasing Assistant

People Leader:

Purchasing Controller

Business Area:

Supply Chain

Team:

Purchasing

Location:

Bardon, Coalville and your home address

Who we are

Belron UK Ltd (trading as Autoglass® and Laddaw®) are part of the global Belron® group of companies, the world's leading vehicle glass repair and replacement business. Home to 29,000 employees, Belron operates across over 30 countries and 6 continents to ensure all our customers receive the best quality service.

Our Values of Caring, Genuine, Collaborative and Driven are our DNA and underpin everything we do by shaping how we interact with our people internally, and our external partners and customers.

Our purpose as one of the Belron® group of companies, is making a difference with real care .

Job Summary

Working within the Materials Management Department of Supply Chain, this role works closely with the Material Controllers and Central Purchasing Teams. Using our inventory, forecasting and planning system, this role will be responsible for ensuring our main Supply Chain Distribution Centre (DC) has all the required stock to serve our internal and external customers. Ensuring the right products are available means being able to accurately manage bulk orders, whilst also sourcing new parts and managing any supply issues.

Accountabilities and Responsibilities

Your key accountabilities and responsibilities will be to:
Release all weekly replenishment stock orders for the Distribution Centre, analysing and adjusting deviations where necessary including items of high value/high periods on hand
Ensure orders are submitted to suppliers, taking the required action on all order acknowledgements including price/date/code changes and where items are no longer available, to ensure there is no impact on Supply Chain stock availability
Manage the weekly overdue order book process for replenishment stock orders - liaising with suppliers and dealers, reviewing feedback and taking the necessary action within our inventory forecasting and planning system, GAINS, along with any exceptions that need further investigation
Own the ASN (Advanced Shipping Notice) process in line with the requirements of both Purchasing and Goods-In, facilitating the smooth flow of materials into the DC from suppliers by ensuring all packing lists are processed in a timely manner to meet delivery schedules, working through any exceptions rectifying them accordingly.
Manage all credit claims through the Belron Quality portal, working with Quality team, Goods-Inwards and suppliers to recover costs including creating export Proforma invoices for returns, in line with Customs requirements
Manage urgent review and potential stock out items for Belron Contracted Suppliers including UK local Suppliers, expediting/infill orders whilst mitigating adverse buy occurrences and balancing stockout
Review future open orders in line with demand, expediting or cancelling where required
Assist with reviewing and creating vendor managed Inventory orders
Resolve invoice queries relating to replenishment orders by problem solving and liaising with the appropriate parties
Understand and action where additions to range are required - sourcing and update pricing for the Purchasing attributes within Oracle
Assist with Resourcing activities and ensuring Oracle Master data is up to date

Skills, Experience and Qualifications
Ability to solve problems
Great communication skills
Good purchasing and administrative skills
Self-motivated, with the ability to organise own workload to achieve personal effectiveness and deadlines
High-quality standards
Highly flexible and adaptive

Key stakeholders

Our Customers, Our People, Society and Financial (fit for growth) are our key stakeholders as a business. The specific key stakeholders for this role are:
Purchasing Controller
Material Controllers
Bardon Goods In Department
Quality Team
Finance
Central Purchasing Team

Training

You will be required to complete regular mandatory training to keep your knowledge up to date in the following areas:
Equality and Diversity
GDPR, Data Protection and Information Security
Bribery Act
Modern Slavery
Manual Handling (injury at work)
Health & Safety (DSE assessment etc)

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Accessibility: We make every effort to make our web presence accessible t o all. Upon request and consistent with applicable laws, we'll provide reasonable accommodations to individuals who need assistance in the application/hiring process.For assistance,contact us at

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