Purchasing Administrator / Coordinator

Primarily to assist the Procurement Manager in the day-to-day running of the Purchasing function, using Materials Management tools and skills. Secondly, to foster Supplier Relationships, track performance and support the Customer Order Management function.

• Make cost-effective purchases and ensure we maintain an optimum level of inventory
• Raise Purchase Orders daily
• Provide accurate and timely management information when required to support the purchasing function
• Maintaining filing records electronically and paper copies (where necessary)
• Research potential vendors
• Track orders and ensure timely delivery
• Maintain updated records of invoices and contracts
• Follow up with suppliers, as needed, to confirm or change orders
• Liaise with warehouse staff to ensure all products arrive in good condition
• Use of the ERP system to enter accurate data within good time
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Maintain the company pricing for stock
• Administration of RS Purchasing Manager portal
• Maintain order confirmations from suppliers
• Support the Procurement Manager with tasks, as required

Essential

• Solid MS Office skills
• Thorough attention to detail
• Ability to be flexible and open to changes
• Educated to a good standard Including Maths and English
• Working Knowledge of ERP systems
• Ability to work well with all levels of management and support staff
• Ability to multi- task

Desirable

• Experience of a similar administrator/assistant role