Purchasing Assistant II

@HYVE Solutions, missions to help customers, business partners, and employees achieve success through shared goals, strategies, resources and technology solutions.

Scope

• Liaising with all departments within the business, suppliers, and Contractors.
• Raising Purchase orders and processing invoices.
• Supporting Management when required, organising events, corporate printing, and communicating with waste carriers.

Overview

Provides administrative support for Senior Management Team and departments.  Maintain running of Purchasing department which consists of raising orders, processing invoices and Support all departs with order requests. 

Responsibilities:

• Efficiently raise and process purchase orders requested by Engineers, Facilities, and all other department within the business
• Effectively communicate by email and phone with stakeholders, Vendors, and all employees
• Control, order, and maintain consumables and floor stock supplies.
• Prioritise urgent requests from Management all departments that could potentially stop production.
• Source components and services when required for internal projects or a customer requirement.
• Setup new vendors on the system
• Attend regular supplier meetings.
• Records data as required.
• May Issue workwear to all employees
• Supervisor contractors on site when required.
• Carry out any reasonable request by the management team.
• Arrange lunch for meetings and training courses.
• May plan meetings and organise corporate events.
• Must be flexible in their approach to work and tasks to meet the needs of the business.
• Assists with the preparation of ISO Documentation
• Prepares and may analyse reports for the department.
• Prepares presentations, spreadsheets, and documents for Managers

Qualifications, Knowledge, and Experience:

Education

• Good General level of education
• Good Maths and English

Experience

• Admin experience
• Customer Service experience
• Negotiating with suppliers

Knowledge

• Excellent working knowledge of Microsoft office applications including outlook, Word, excel and Power point.

Skills & Abilities

• Excellent Attention to detail. Ability to focus throughout working day.
• Excellent written and verbal communication skills.
• Good general level of education
  • Interpersonal skills
  • Organisational skills
  • Teamwork
  • Confidentiality and discretion
  • Customer service
  • Dependability

Behaviours

• Must be able to effectively work within a team environment or independently as required.
• Reporting to the departmental manager

Challenges

• Resolving quality or delivery Issues with vendors
• Complex tasks
• Poor service from supplier/ contractors

@ HYVE Solutions, we believe employees are our greatest asset and we empower them to make a difference in our business. Diversity and inclusion make us all better. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.