Reception Administrator

About the job
We are seeking a highly organised and detail-oriented Office Administrator to join our team. In this role, you will be the first point of contact for our visitors and staff, ensuring the smooth day-to-day operation of the office. Your responsibilities will include managing front-desk activities, handling office supplies and assisting with scheduling.

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Tasks

The Office Administrator's main tasks are:

Front of House Duties: Ensure the reception area is tidy and welcoming. Pre-register visitors for security purposes, handle check-ins/check-outs, and welcome customers or guests as needed.
Visitor Management: Issue visitor/contractor badges; provide necessary safety equipment.
Meeting Support: Ensure meeting rooms are set up, organized, and ready for use. Order or provide catering services as required.
Mail Handling: Manage all incoming and outgoing post.
Scheduling & Coordination: Assist with scheduling appointments and events
Inventory Management: Oversee the office supplies, including stationery and multimedia equipment. Replenish as needed to maintain smooth office operations.
Travel Arrangements: Assist in arranging travel, including international itineraries, for employees and management.
Event Planning Support: Assist with the planning and organization of company events.
Presentation Preparation: Prepare PowerPoint presentations and other reports as assigned.

Requirements

The ideal Candidate should meet the following requirements:

Business Administration or similar qualification (Desirable)
Proven experience as an office administrator, office assistant, or similar role.
Excellent organisational skills with a collaborative mind-set.
Familiarity with office management procedures.
Pro-active and confident with excellent organisational and communication skills, acute attention to detail ability to multi-task and manage time effectively, work under time pressure, flexible, reliable, and team-oriented.
Candidate must have the right to live and work in the UK unrestricted.