Receptionist

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Your Role:

We are seeking confident, professional, and customer-focused Receptionists who thrive in fast-paced corporate environments. Our Receptionists are the welcoming face of EIT to everyone that walks through our doors. This is a pivotal role where you’ll create a positive first impression for clients, visitors, and colleagues while ensuring our front-of-house operations run seamlessly. We have multiple full-time openings to accommodate the opening of new buildings at EIT and wish to start our Receptionists as soon as possible.

Your Responsibilities:

• Be the first point of contact: Greeting visitors and clients in a warm, friendly and professional manner, assisting with queries, and directing them to the right person or department.
• Maintain a professional reception area: Ensuring cleanliness, security compliance, and a welcoming atmosphere.
• Handle communications: Answering calls, managing email inquiries, and relaying messages accurately to employees throughout the institute.
• Support office operations: Assisting with calendar management, document preparation, deliveries, and inventory of supplies.
• Coordinate events and meetings: Assisting with the organisation of conferences, presentations, and special events, including refreshments.
• Travel arrangements: Assisting staff with booking travel when needed.

Essential Skills, Qualifications & Experience:

• High school diploma or equivalent.
• Demonstrable experience within a corporate or hospitality reception environment.
• Refined written and verbal communication skills.
• Highly organised, with an ability to manage multiple tasks in a fast-paced environment with exceptional attention to detail.
• A strong sense of professionalism, always acting with discretion when handling sensitive information and a polished, customer-centric approach.
• Self-starter, Proactive and collaborative across departments and with team members. Always acting on initiative and suggesting efficient ways of working.

Physical Requirements

• Comfortable sitting for extended periods.
• Ability to lift up to 15 lbs for office supplies.
• Quick and efficient assistance for visitors.

We offer the following salary and benefits:

Once onboarded, you can enjoy and opt into the following benefits:

• Salary: £28,000 - £32,000 (dependent on experience) plus travel allowance and bonus.
• Enhanced holiday pay. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
• Pension - Employer contribution 7.5%, minimum employee contribution 5%
• Life Assurance.
• Income Protection
• Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
• Employee discounts
• Electric car scheme
• Nursery Salary Sacrifice scheme
• Cycle to Work Scheme
• Family Planning
• Neurodiversity support including advise and assessments
• Coaching & Therapy services

Working Together – What It Involves:

You must have the right to work permanently in the UK with a willingness to travel as necessary.

You will live in, or within easy commuting distance of, Oxford and can commit to being onsite.

Standard working hours are 08:30 - 17:30 with an hour lunch break each day,

During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.