Receptionist Administrator

Our client is seeking as Mandarin speaking Receptionist/Office Assistant to manage the front desk operations and provide exceptional administrative support to the HR director and the Head of IT.

This role is pivotal in creating a welcoming environment for visitors and efficiently handling office tasks. The ideal candidate will possess excellent communication, organisational, and multitasking skills.

• Warmly greet and welcome visitors in a professional manner.
• Answer, screen, and direct phone calls to the appropriate personnel.
• Handle incoming and outgoing mail, deliveries, and couriers.
• Ensure reception and shared areas (meeting room, kitchen, and stationery room) are tidy and presentable at all times.
• Process office administration expenses and order supplies to maintain inventory.
• Coordinate office maintenance, repairs, and service requests.
• Represent the organisation at tenant meetings and provide feedback to management.
• Arrange travel accommodations, including booking hotels and flights for business trips.
• Assist in creating itineraries for delegations from Head Office or customer groups.
• Maintain records of training and development.
• Support recruitment administration and assist with onboarding new employees and interns, including documentation and pre-employment checks.
• Help plan and coordinate company functions and events.
• Perform general administrative duties and undertake ad-hoc tasks as required by line managers.

• Degree level education preferred.
• Mandarin speaking is preferred.
• Previous experience in a receptionist or administrative role is advantageous.
• Excellent written and verbal communication skills in English.
• Strong organisational and time management skills.
• Ability to multitask while maintaining accuracy.
• Professional and courteous demeanour with strong customer service skills.
• Proficiency in MS Word, Excel, and Outlook.

• Potential bonuses

Woking hours: 9am - 5pm with flexibility 

To apply for this Receptionist/Office Assistant position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.