Receptionist & Administrative Assistant

About Us:
Rila Group, based in London’s West End, operates across the UK's healthcare, publishing, education, and arts sectors and internationally. In addition to our core services in continuing professional development for healthcare professionals, we manage an art gallery and various bespoke services.

We seek a personable and organised Receptionist & Administrative Assistant to join our dynamic team. This role offers a unique opportunity to engage with visitors across multiple businesses while developing valuable administrative and organisational skills.

Key Responsibilities:

• Warmly greet and assist visitors at the reception for Rila Group and the art gallery.
• Answer and direct phone calls across our businesses.
• Manage and schedule appointments and meetings for internal teams and the Managing Director.
• Oversee meeting room bookings and ensure spaces are presentable.
• Assist with gallery visitor inquiries and support exhibition events.
• Handle correspondence - emails, memos, letters, and forms.
• Maintain contact lists and update office policies and procedures.
• Organise and file documents (digital and hardcopy).
• Provide general administrative support to executives and team members.
• Liaise with senior management to address requests and queries.
• Assist in basic gallery operations and support with event coordination when necessary.

Skills & Attributes:

• Friendly and professional demeanour with strong interpersonal skills.
• Excellent oral and written communication skills.
• Strong organizational skills with attention to detail.
• Ability to manage time effectively and handle multiple tasks.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Ability to work independently and take initiative.
• Interest or background in arts, healthcare, or publishing (desirable but not essential).
• Prior experience in reception, administration, or office coordination is beneficial.

Why Join Us?
This is an exciting opportunity for someone looking to work in a multifaceted role with exposure to diverse industries. Whether you have a passion for the arts, education, or healthcare, this role offers insight into multiple sectors, with the potential to grow and expand your skills.