Receptionist/ Hospitality Assistant in Law Firm

A renowned Reading-based law firm is looking for a Receptionist/ Hospitality Assistant and Office Administrator to perform office support and PA to Partners of the firm, as well as to provide events admin support when required. The Office Administrator role is permanent and it pays £24k.
The working hours for this Office Administrator role are 37.5 hours per week based on a 7.5-hour shift pattern Monday to Friday. The core hours of the business are 9am -5.30 anything outside of those hours is subject to events taking place and requiring all hands on deck. This is a permanent role and we are looking for candidates who offer stability and longevity.

Office Administrator duties:

Supporting the Partners of the firm with administrative and secretarial duties
Supporting the Partners of the firm with typing letters, managing diaries
Managing the filing cabinet, ordering office supplies
Coding and reconciling all invoices
Dealing with couriers, receiving and distributing post, and dealing with contractor
Events and marketing support
Supporting the office with any admin tasks
Answering the phone to company standard, transferring the call, and taking messages
To greet all clients on arrival and assist them in a courteous & helpful manner
Manage the Outlook diary
To assist the marketing team with in-house client events
Order all lunches, breakfasts & dinner when required
Ordering all stock and completing monthly stocktake
Monitor and maintain all internal meeting rooms to a high standard
Setting up conference calls
Assist with all travel/hotel booking for internal clients

IDA Recruitment Ltd specialises in office support recruitment across London. We work with sectors from Creative start ups to Professional Service organisations. We have a great deal of experience of the London Market and throughout our careers have nurtured long-term respectful relationships with candidates, enabling them to reach their potential. Due to high volumes we are unable to respond to every application. We expect to contact successful candidates within 5 working days