Receptionist / Office Assistant

I'm currently recruiting for an experienced Corporate Receptionist / Office Assistant to join a well established Law firm in Horsham, the Office Services Team handle all practical business needs, from dealing with incoming and outgoing post, to car parking, office supplies, health and safety and office receptions. The Horsham office consists of approximately 24 partners and staff supported by the Office Services Assistant. The typical hours covered by the Office Services Assistant will be 08:30 - 17:30.

Responsibilities & Duties

• Booking in, meeting, greeting and signing in visitors.
• Making and providing refreshments for client meetings and visitors. Assisting with the provision of lunches and beverages for client events.
• Organising events including liaising with event organiser / restaurant, booking food, dealing with menus & dietary needs and event responsibilities.
• Setting up meeting rooms for training and meetings, including arranging the furniture, setting up computers/laptops and AV equipment.
• Ensuring colleagues are kept up to date via clear notes in appointments and/or other communications.
• Booking meeting rooms and maintaining reception diary.
• Making sure all records, are kept up to date, booking and logging couriers and taxis.
• Positively contributing to an effective office and a continually improving service.
• Liaising with others in the office to ensure there is cover when unavailable for short periods of time eg lunch, meetings etc.

• Collecting, sorting and distributing of incoming and outgoing post. Dealing with franking machine usage and credit limits.
• Scanning all inbound post.
• To undertake photocopying for all fee-earning groups as and when required. This will also include faxing, binding, scanning and sorting documents.
• To maintain and upkeep the meeting rooms and kitchen with the appropriate stationery/supplies, including keeping the areas clean and tidy.
• To carry out various manual handling duties eg files, boxes, furniture and ad hoc items.
• Ordering of supplies and stationery from relevant companies.

Please apply today - this company offers excellent benefits, competitive salary, great work / life balance within a friendly and supportive team.