Regional Administration Assistant

My client based in Leicester is currently recruiting for a Regional Administration Assistant, working as part of a pooled administrative resource, the function of the role is to provide flexible administrative support to the membership teams in regional and district union offices with the aim of providing an excellent service to union members, at the direction of the Senior Regional Administrator. The role may include reception duties.

This role is based at the Leicester office and the working hours are Monday-Thursday 09:00-17:00 and Friday 09:00-1600 with a 60 minute unpaid break, paid weekly

There is the chance for this role to become permanent for the right candidate

MAIN DUTIES & RESPONSIBILITIES:
(This job description is not a complete listing of all duties but contains the key elements of the role).

Providing administrative assistance as directed by the Senior Regional Administrator.
General office / membership support administration including internal and external communications using appropriate resources to ensure that communication is effective and efficient at all times, using developed level IT and media skills.
Maintenance of databases, records, filing systems both manual and electronic information with an office/region.
Developing a good working knowledge of the membership system and creating and printing reports as required.
Undertaking receptionist and other duties as required.
Answering the telephone, taking accurate messages and passing on to the relevant individual. Dealing effectively with routine telephone queries from Unite members/representatives and internal and external contacts in a professional helpful knowledgeable and efficient manner
Dealing with general callers/ visitors to the office in a polite and professional
Receiving and efficiently sorting both incoming post and emails in accordance with line manager guidance, as well as being responsible for the typing, preparation and dispatching outgoing post and emails to relevant contacts / members as necessary.
Ensuring incoming and outgoing queries and communications are dealt with proactively dealing with such issues as necessary.
Building good working relationships with other team members and colleagues in order to meet team /union objectives.

IF THIS IS OF INTEREST AND YOU FEEL YOU ARE THE RIGHT FIT PLEASE APPLY ONLINE NOW, Teams interviews will take place Wednesday 7th January with the view of a start date of the 12th January
Only candidates based in UK and eligible to work in UK are allowed