Regional Administrator

We currently have a vacancy for a full-time, permanent Regional Administrator based in the Coventry Office to support and build on the company’s success and growth.

• To type all correspondence, whilst maintaining confidentiality of information including personnel matters.
• To maintain an up- to-date filing system, hard and soft copy, Maintain and update files accurately and in accordance with Data Protection requirements.
• Issue purchase order numbers to suppliers and managers and maintain an accurate PO log.
• Assist with the administration of new business, contract start-up’s and terminations. Whilst ensuring Head Office administration receives documentation for the Contract Files.
• Assist the operational managers in ensuring that all stores/equipment orders are made in an efficient and timely manner and that budgets are maintained with the respective supplier.
• To ensure administrative support is provided for the managers and head office personnel as appropriate, whilst maintaining confidentiality of information.
• Ensure that ROC forms are completed for all additional works carried out and forwarded to the accounts department in a timely fashion, filed and logged.
• Ensure ROC forms are prepared where there is a change to the contract and logged accordingly. 
• Raise Ad hoc invoices to be submitted to Finance.
• Attend management meetings and others as required, take accurate minutes and distribute as required in a timely fashion.

 Personal

• To provide the company’s administration activities in an efficient and professional manner, ensuring a professional image at all times.
• To follow guidance and direction given by management to ensure that company policies and procedures are implemented and adhered to.
• Attend company training and meetings as and when required.
• Take responsibility for own personal development.
• Communicate with the managers on a regular basis.