Executive Assistant

About the job

Executive Assistant

The Fearless Group, Shoreditch, London

£35k - £45k

Full Time

Currently fully remote but in 2024 we return to our new office and the role will be fully onsite.

Purpose

We’re a people first company that truly believes in a human centred approach in everything we do. The Fearless Group consists of two companies that work together to build and scale design teams:

• Fearless Talent - Specialist design talent acquisition and recruitment services


• Fierce - Experience design services

Our Mission - To design a better world.

We apply our mission to all of our daily interactions with candidates, clients and teams and treat it as a philosophy and work ethic with everything that we do.

The Role

We’re looking for a super organised EA to join our Operations Team and play an instrumental part in the day-to-day smooth running and providing EA support to our executive team.

Our dream candidate is passionate about people and culture, proactive, organised and is focused on delivery and continuous improvement.

This role reports to our Chief Operating Officer.

Responsibilities

Executive assistant to CEO and COO:

• Manage professional scheduling for Executive leadership team, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics


• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the Executive leadership team


• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination


• Organise team communications and plan events, both internally and offsite


• Perform administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contact database


• Provide operational support across the business where needed

Skills & Requirements

• Creative thinking and problem solving


• Great attention to detail and methodical


• Excellent time management skills and ability to prioritise


• Excellent written and verbal communication skills


• Strong organisational and planning skills in a fast-paced environment


• Ability to handle confidential or otherwise sensitive information


• Proficiency in Google Docs, Sheets, Slides and/or the Microsoft Office suite


• Ability to balance numerous projects and priorities effectively


• Budget management

Diversity

No matter who you are, where you’re from, who you love, follow in faith, disability (or superpower) status, ethnicity or the gender you identify with, you're welcome at Fearless. If you have any requests or requirements to support you throughout any part of the interview process or thereafter, please do let us know!