Finance Administrator

Role: Finance Administrator

Location: Hybrid

Job Type: Fixed Term Contract, 3 Months

Reports To: Head of Finance

Salary: £30,000 pro rota

Immediate Start

Purpose of the Role

We are looking for an experienced and detail-oriented Finance Administrator to join our growing team. This role will support the day-to-day running of the finance function, ensuring the accurate processing of financial transactions and maintaining effective financial records. The successful candidate will have strong organisational skills, excellent attention to detail, and be confident working in a fast-paced environment.

Key Responsibilities

Accounts Payable (AP)

• Process and accurately record purchase invoices.
• Match invoices to purchase orders and investigate discrepancies.
• Maintain supplier accounts and respond to supplier queries.
• Assist with payment runs and ensure invoices are processed within agreed timescales.

Accounts Receivable (AR)

• Raise and process sales invoices accurately and efficiently.
• Monitor outstanding customer balances and assist with credit control activities.
• Resolve customer account queries and maintain accurate debtor records.

Bank Reconciliations

• Perform regular bank reconciliations across multiple accounts.
• Investigate and resolve any discrepancies promptly.
• Ensure all financial transactions are accurately recorded and reconciled.

General Finance Administration

• Support the finance team with general AP and AR administration.
• Maintain accurate financial records and filing systems.
• Monitor shared finance inboxes and respond to queries in a timely manner.
• Assist with month-end processes and reporting requirements.
• Liaise with internal departments to ensure financial information is accurate and up to date.

Essential Skills & Experience

• Previous experience working within a Finance Administrator, Accounts Assistant, Finance Assistant, or similar role.
• Strong experience with Accounts Payable and Accounts Receivable processes.
• Proven experience processing purchase invoices, sales invoices, and bank reconciliations.
• Advanced Microsoft Excel skills are essential and non-negotiable.
• Strong working knowledge of Microsoft Outlook, including managing multiple inboxes.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to prioritise workload and meet deadlines in a busy finance environment.

Desirable Skills & Experience

• Experience using Iplicit accounting software would be advantageous but is not essential.
• Experience using CarePlanner would be advantageous but is not essential.
• Previous experience working within a finance function in a care or healthcare organisation would be beneficial.
• A finance-related qualification (AAT or equivalent) is desirable but not essential.

Core Competencies

• Attention to Detail
• Organisation & Planning
• Problem Solving
• Communication Skills
• Teamwork
• Accountability
• Customer Service Focus

What We Offer

• A supportive and collaborative working environment.
• Ongoing training and professional development opportunities.
• Career progression within a growing organisation.
• Benefits include:
  • 24/7 access to a doctor (for you, your partner, and children under 18)
  • Day off for your birthday
  • YouLife employee discounts on retail, travel, and dining
  • 24/7 mental health support
  • Home-life advice and life insurance
  • Salary sacrifice car scheme (post-probation)
  • Employee of the Month recognition programme