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Key Responsiblities
Applications close on 15th September 2025
As Merchandising Executive, you will be responsible for managing the product purchasing process for your assigned categories of products and supporting the Merchandising Team members to maximise commercial opportunities through the effective management of operational processes, driving sales through improved product availability and inventory turnover.
Main tasks include product ordering, maintaining records, reporting, support for product launches and providing product information to the team.
KEY RESPONSIBILITIES
Inventory & Supply Chain Management
- Monitor forecasts, stock levels, lead times, and orders to ensure optimal inventory.
- Optimize the supply chain to maximize gross margin and ensure on-time deliveries.
- Manage all import and export legal responsibilities.
- Ensure accurate and timely delivery of stock by maintaining strong supplier relationships.
- Develop and execute category management strategies for assigned product categories.
- Manage the product lifecycle, identifying aging items and making recommendations to improve the sell-through in assigned product categories.
- Maintain awareness of competitive activity and new opportunities in the market, by attending trade shows and supplier’s visit to improve assortment and sales performance.
- Manage the end-to-end ordering process for replenishment and new products, and purchase order processing.
- Regularly review replenishment levels to ensure maximum store performance and raise any issues with the Merchandising Team.
- Maintaining accurate and up-to-date stock levels to ensure there is enough stock cover across each category and ensure reordering.
- Build and maintain communication with external suppliers to ensure the smooth flow of goods.
- Monitor delivery schedules, liaising with logistics providers, couriers, and suppliers, and updating the Stock Controller and Retail Service Team accordingly. (Asana board)
- Set pricing and margin strategy in coordination with the Senior Merchandising Manager.
- Maintain up-to-date price information, implementing price changes if required.
- Monitor supplier invoices to ensure that payments are made in a timely manner, working closely with the Finance team to resolve any issues.
- Register new product information in the retail system and maintain SKU details for in-store and online sales and update any changes in product information.
- Assist in translating product names from Japanese to suitable English names following company guidelines.
- Provide up-to-date product launch schedules and any information needed to assist the Retail Service Team.
- Develop and update weekly and monthly Sales reports and Inventory levels across all categories.
- Assist the Merchandising team by providing reports and a dashboard to support decision-making and strategy development.
- Maintain an organized filing system on the shared drive (POs, invoices, supplier details, contracts, etc.).
- Assist the Retail Service Team with product information and customer queries.
- Develop and maintain a product risk register
- As an employee of [Japan H.L. Limited], Under Section 7 of the Health and Safety at Work etc. Act 1974 be responsible for your personal safety and that of all personnel under your authority, including others who may be affected by the Company’s activities. Additionally, you must also co-operate with the Company to enable it to discharge its own responsibilities successfully.
Internal
- Senior Merchandising Manager
- Merchandising & Buying Manager
- Stock Controller
- Retail Finance Team
- Retail Experience Team
- Retail Services Manager
- Retail Marketing Team
- Operations Team
- Vendors and Suppliers
- Logistics and shipping partners
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