Office Manager

Office Manager Role
Private Family Office
Location: West End, London
Salary: £50,000
Predominantly office-based, with ability to work remotely after probation

A highly regarded organisation is seeking an experienced Office Manager to oversee the smooth running of their private family office. This is an exciting opportunity for a proactive and organised individual to join a welcoming and professional team.

Key Responsibilities:

• Maintain supplies of office essentials (stationery, kitchen items, etc.)
• Collaborate with the property team to ensure timely repairs and maintenance
• Manage vendor and supplier relationships, ensuring service contracts are met
• Act as the primary contact for the cleaning service provider
• Handle supplier queries and negotiate contracts and pricing with vendors
• Maintain office audit logs and service schedules
• Ensure office equipment (e.g., printers, copiers) is fully operational and liaise with IT as needed
• Manage office filing and document storage systems
• Source and compare quotes for office goods and services
• Ensure adherence to health and safety regulations
• Coordinate first aid and fire safety training, maintaining updated records
• Monitor and replenish first aid and fire marshal supplies
• Conduct risk assessments, organize PAT testing, and oversee emergency evacuation procedures
• Coordinate seating arrangements and oversee team relocations within the office
• Assist with office refurbishment and redesign projects, providing input and overseeing execution
• Maintain a tidy office environment and support departments with storage solutions

What Our Client Is Looking For:

• Proven experience in office management and facilities management
• Strong organisational and multitasking skills
• Excellent communication and relationship-building abilities
• Familiarity with health and safety requirements
• Proactive and solution-oriented mindset

This is an exceptional opportunity to become a key member of a collaborative team within a dynamic and supportive work environment. If you’re an experienced Office Manager with a can-do attitude, we’d love to hear from you!