Online & Face to Face Events Coordinator

Events Executive
£30,000-£33,000 bonus and excellent benefits
London – Hybrid  

THE COMPANY: Our client is a prestigious professional body, offering an exciting opportunity for a proactive and detail-oriented Events Coordinator. This role provides the chance to work in a fast-paced, dynamic environment, delivering high-profile face-to-face and virtual events that engage industry professionals. With excellent career development prospects and exposure to key stakeholders, this is an ideal role for someone passionate about events and eager to make an impact in a respected organisation.

THE ROLE:

• Event Administration: Manage bookings, respond to inquiries, track delegate numbers, and update event details in the CRM and website.
• Face-to-Face Event Delivery: Source venues, negotiate contracts, coordinate logistics (timing, catering, AV), prepare badges, and oversee event setup and registration.
• Presenter & Stakeholder Coordination: Ensure timely submission of presentations, brief presenters, and facilitate smooth event execution.
• On-Site Event Management: Attend events to handle logistics, manage registration, liaise with venues, and arrange marketing collateral.
• Post-Event Follow-Up: Send feedback forms, issue CPE certificates, and ensure proper documentation.
• Virtual Event Delivery: Set up events on digital platforms, conduct dry-runs, manage presentations, send joining instructions, and provide technical support during live events.

THE PERSON:

• 2+ years in event administration, managing both virtual and in-person events. Desirable knowledge or experience in AV technical production.
• Must have online event coordination experience.
• Strong ability to work under pressure and meet strict deadlines.
• High attention to detail with accuracy in all tasks.
• Excellent verbal and written communication, adaptable to various audiences.
• Proficient in online event platforms (ON24 preferred) and website publishing (Umbraco preferred).
• Advanced Microsoft 365 skills (Word, Excel, PowerPoint).
• Strong customer service and relationship-building abilities.
• Numeracy skills for budget and data management.

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114