Resident Data Administrator

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. 

Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Please note that the location for this role is Filton, Bristol, BS34

Iron Mountain's record management business provides comprehensive solutions engineered to optimise and secure clients' information assets throughout their lifecycle. Our services incorporate advanced smart sort capabilities that automate and streamline document handling, enabling efficient organisation and rapid access to crucial data. This is bolstered by rigorous document review and validation processes, which are vital for delivering enhanced data integrity and ensuring full compliance with regulatory requirements for all physical and digital information

Job summary

Iron Mountain is seeking a detail-oriented and proactive Data Administrator to join our Global Records Management team. Based directly at a client site in Filton, Bristol, BS34, you will act as the vital link between Iron Mountain and our client to ensure seamless information management. In this role, you will be responsible for maintaining data integrity across multiple inventory systems and managing the end-to-end lifecycle of physical and digital records.

Your role in our mission:

• Manage Record Readiness: Prepare and catalogue physical documents for secure off-site storage, ensuring all data is accurately updated within both Iron Mountain and client-specific tracking systems.

• Coordinate Information Access: Liaise directly with client stakeholders to facilitate retrieval requests, managing the flow of physical records and coordinating the scanning and upload of digital assets to the client portal.

• Maintain Operational Standards: Perform general administrative duties and manual handling of records while ensuring total compliance with organisational data protection policies and safety regulations

Valued skills and experience:

• Experience in data administration, records management, or a high-volume office environment.

• Strong knowledge of inventory management systems and Microsoft Office Suite (particularly Excel).

• Proven ability in stakeholder management and problem-solving, with the physical capability to perform manual handling tasks involving record boxes.

• Good communication skills

What's in it for you?

• Consistent Schedule: Monday to Friday, 37.5 hours a week

• Competitive Salary Rewarding your expertise and dedication.

• Generous Leave: 23 days annual leave + bank holidays, increasing with length of service.

• Your Well-being First: We offer Private Medical Insurance and a confidential Employee Assistance Program (EAP) for you and your family's health and life needs.

• Secure Your Future: Benefit from our generous pension scheme, with Iron Mountain contributing 6.5%, plus Life Assurance covering four times your annual salary.

• Perks for Your Lifestyle: Enjoy a range of voluntary benefits like Dental Insurance, a Bike to Work scheme, fitness membership discounts, and an Electric Vehicle Scheme.