Sale Coordinator

About the Bonhams Network

Founded in 1793, Bonhams is a global network of auction houses, with the largest number of international salerooms, offering the widest range of collecting categories and selling at all price points. Bonhams is recognised for its bespoke service, and a dedication to local market relationships, enhanced by a global platform. With 14 salerooms, Bonhams presents over 1,000 sales annually, across more than 60 specialist categories, including fine art, collectables, luxury, wine & spirits, and collector cars.  In 2022, Bonhams added four international auction houses to its network: Bukowskis, Stockholm; Bruun Rasmussen, Copenhagen; Cornette de Saint Cyr, Paris and Brussels; and Skinner, Massachusetts. The success of Bonhams’ global strategy is a result of recognising the shift in growing intercontinental buying and increased digital engagement.

About the Department
Bonhams’ jewellery sales offer a wide variety of certificated gemstones mounted in antique, 20th century 
and contemporary jewels, many by internationally renowned heritage brands including Bulgari, Cartier, 
Harry Winston, Tiffany and Van Cleef & Arpels. We hold over 40 auctions a year across our global 
network, which includes all the key jewellery markets: New York, Los Angeles, London, Paris, Hong Kong 
and Sydney.

About the Role
The Sale Coordinator position is an integral role within this expert department, supporting the Head of 
Department and specialist team in the successful delivery of 17 sales per year and coordinating the day-to-day operations of the department.

You will be responsible for:
▪ All stationery/gemmological equipment orders
▪ Managing a variety of internal functions on ‘A3’ (Auctioneer 3), Bonhams’ intranet system and 
primary business tool which include:
➢ Receipting property onto A3 and ensuring everything is correctly tagged with 
corresponding barcode labels
➢ Updating contracts on the system as required and issuing vendors with finalised contracts 
for sale 
➢ Requesting/uploading client information and documentation to A3
➢ All system-generated pre- and post-sale correspondence and some manual 
correspondence that is more ‘bespoke’ including the issue of Introductory Commission 
letters
▪ The secure transfer of property between our London, UK regional and overseas 
offices/salerooms, both pre- and post-sale
▪ Booking security guard(s) and drivers for specialists/department heads when travelling between 
locations (including to/from external photographers) via the Operations team
▪ Liaising with the Gallery team in the set up and delivery of public previews for five auctioneer-led 
(“live”) sales per year
▪ Obtaining quotes for laboratory testing and workshop repairs; maintaining up-to-date records of 
all property that is out at labs and workshops
▪ Printing and binding condition reports and laboratory certificates for these previews
▪ Liaising with Client Services and the Bids department as and when required pre- and post-sale
▪ As an important part of the team, you will also be required to support many day-to-day activities 
and ensure the department has all it needs to run smoothly and effectively
▪ Inventory management and regular stock-takes

Required Skills & Experience
▪ Strong time management, organisational and prioritisation skills and an ability to manage your 
workflow under pressure 
▪ Problem-solving skills
▪ Initiative and drive to succeed
▪ Excellent communication skills across all platforms with colleagues, clients, laboratories and 
suppliers
▪ A flexible approach and a willingness to support the team outside of your core responsibilities 
▪ Previous experience in an administrative position (not necessarily from an auction background)

What We Offer

 Some of our benefits and perks include:

• 28 days holidays (including Bank Holidays), increasing to 33 with service.


• Healthcare and Life Assurance


• Enhanced maternity and paternity leave


• Cycle to Work Scheme


• Season Ticket Loan

If you wish to apply, please send your CV and cover letter by the 21st April 2025 at midnight.

We thank you for your interest in this position but please note that we will only contact candidates chosen for further consideration.

Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.