Sales Administrator

Job Title: Sales Administrator
Location: Mash Media Group Ltd, Kingston Upon Thames, Surrey
Working Hours: Full-time, office-based (Mon-Thurs full day, Fri until 1pm)
Reports to: Chief Commercial Director

About Mash Media

At Mash Media, we’re passionate about connecting and empowering the events industry through our market-leading exhibitions, magazines, and digital platforms. Our dynamic portfolio includes International Confex, the Event Production Show, Conference News, Exhibition News, and more. We thrive on energy, collaboration, and a shared goal of driving the events sector forward.

The Role

We’re looking for an organised and proactive Sales Administrator to join our high-performing commercial team. This is a pivotal support role, working directly with our Chief Commercial Director and top-performing salespeople across both exhibitions and magazine titles. You’ll play a key part in keeping our sales operation running smoothly—processing bookings, maintaining accurate records, and producing professional reports for both clients and internal use.

Key Responsibilities

• Support the Chief Commercial Director and senior sales team members with day-to-day administrative tasks
• Process exhibition and magazine bookings accurately and in a timely manner
• Maintain and update CRM records to ensure data integrity across the business
• Produce and format client-facing documents, contracts, and sales reports
• Create weekly and monthly internal sales reports to track performance and pipeline activity
• Coordinate with editorial, finance, and operations teams to ensure smooth handovers and deadlines are met
• Liaise with clients when necessary to follow up on information, confirm bookings, or provide documentation
• Assist in the preparation of sales decks, proposals, and campaign summaries

What We're Looking For

• Proven experience in a sales admin or commercial support role (ideally in media, events, or publishing)
• Highly organised, with excellent attention to detail
• Confident with Microsoft Office, especially Excel and PowerPoint
• Familiarity with CRM systems—experience with HubSpot or similar is a bonus
• Strong written and verbal communication skills
• Positive attitude, team player, and ready to jump in wherever needed
• Ability to manage multiple priorities and meet tight deadlines

What You’ll Get in Return

• A unique opportunity to work across some of the most recognised brands in the events industry
• A lively and collaborative team culture
• Early finish on Fridays (1pm!)
• Career development and training opportunities
• Exposure to both live events and publishing sectors within a well-established company