Sales Administrator (6months FTC)

This role is integral to the smooth operation of the dealership, providing essential support to both the Finance and Sales teams. Reporting directly to the Centre Financial Controller, you will contribute to delivering an exceptional experience for both internal and external customers.

Accuracy, strong communication skills, and a commitment to maintaining the highest standards of integrity are essential, particularly given the responsibility involved in supporting the sale of high‑value Porsche vehicles.

We are currently recruiting this position on a 6 month fixed term contract, with the likely hood of it becoming a permanent position.

Responsibilities:

• Invoice all new, used, and trade vehicle sales, ensuring all required documentation is complete and auditable.
• Ensure all vehicles are registered and taxed in line with Porsche Retail Group processes.
• Liaise with Sales Management to order customer and internal vehicles on the manufacturer system.
• Maintain the Centre’s Daily Operating Control (DOC) to a high standard for accurate forecasting.
• Ensure compliance with manufacturer policies and procedures affecting vehicle margins.
• Maintain accurate vehicle orders and specifications, ensuring all revised order forms are correctly uploaded.
• Adhere to PRG policies on customer due diligence and anti‑money‑laundering, escalating red flags appropriately.
• Support deal file audits in line with Retail Internal Control Systems and FCA requirements.
• Process customer refunds and deposits for cancelled orders within agreed timeframes.
• Support preparation of Sales Executive commission calculations.
• Assist Sales and Used Car teams with purchase paperwork and prompt finance settlements.
• Process customer deposits and fund transfers via PRG treasury systems (Adyen and TIS) and support stock takes and reconciliations.

Minimum Qualifications:

• Experience working in a fast‑paced environment, able to use own initiative while following processes.

• Strong organisational skills with clear, effective communication at all levels.
• Confident in challenging and supporting positive change in working practices.
• High attention to detail and accuracy.
• Good IT skills, including Microsoft Office.

Desirable Qualifications:

• Experience in automotive, retail, or financial administration.
• Awareness of FCA or AML requirements.
• Experience with dealer management or finance systems.

PRG believe diverse teams are catalysts of innovation and create multiple new ideas. One of our priorities is to celebrate diversity in all its dimensions while shaping an aspirational and inclusive company culture.

In return, we offer:

• This is a full-time role, 40hours, Monday – Friday
• Competitive salary on offer
• 25 days AL, pro rata plus Bank Holidays
• Life Assurance
• DC Pension Scheme
• Dedicated mental health champions
• Preferential rates on several products and services, including high street brands, restaurants, gyms and Porsche products
• Free on-site parking 

Centre:
Porsche Centre Reading, the very first ‘Destination Porsche’ centre in the UK, right next to the home of Porsche Cars GB. Located conveniently just off junction 12 of the M4, adjacent to a retail park, gym, petrol station and well-known furniture brands. Enjoy a heavily subsidised restaurant serving delicious breakfast and lunch options, along with a fantastic barista bar to fuel your day. Plus, we offer free on-site parking for all staff members.

Company:
Headquartered in Reading alongside Porsche Cars GB Ltd, Porsche Retail Group (PRG) are owned wholly by Porsche Germany. We operate several Porsche Centres, Service Centres and a Trade Parts Distribution Centre in and around London and the South-East. 

Our journey embodies the Porsche DNA, a love of sports cars and a passion for excellence and challenging the status quo.  Our centres feature state-of-the-art facilities and highly trained staff to ensure that the purchasing, servicing, and ownership experience of Porsche customers are of the highest quality.