Sales Support Administrator - Logistics (D365 12m FTC)

Come and join the leading #avoexperts 🥑

Westfalia Fruit is a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce – 365 days a year & across the globe.

With the largest avocado-growing footprint in the world, we are recognised as the leading #avoexperts and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.

We’re looking for a Sales Support Administrator – Logistics (D365 12m FTC) to join our team in, Kings Hill, UK.

We are seeking a detail-oriented and proactive Logistics - Import/Export Coordinator to join our dynamic team. This role is crucial in ensuring the smooth movement of goods through the supply chain by coordinating shipping activities, managing import/export documentation, liaising with regulatory bodies, and supporting internal teams with logistics and sales-related processes.

Responsibilities include:

• Keep cargo moving by monitoring container and vessel schedules, updating systems with real-time port arrival data.
• Ensure smooth cross-border trade by reviewing import/export documentation for full UK and EU compliance.
• Coordinate with customs agents, DEFRA, and other regulatory bodies to clear imports efficiently.
• Stay ahead of the curve with expert knowledge of UK and EU documentation and trade regulations.
• Work directly with shipping lines to manage claims and keep all logistics stakeholders updated.
• Support seamless financial operations by processing invoices and aiding supplier payments.
• Assist in the creation of Purchase Orders to streamline procurement and supply chain processes.
• Act as the key link between our team and suppliers, resolving documentation discrepancies swiftly.
• Provide vital administrative and sales support across the department to keep operations running smoothly.
• Be part of a collaborative, fast-paced team where attention to detail and communication are key.

Experience we look for:

Essential

• Proven experience in logistics, supply chain, or import/export operations.
• Solid understanding of UK and EU import/export regulations and documentation.
• Experience dealing with customs authorities and regulatory agencies is highly desirable.
• Working knowledge of Claims handling with shipping lines.
• Intermediate Level of Microsoft Excel.
• Familiarity with shipping line communications and handling claims is a plus.

Desirable

• Background in International trade, Supply Chain management, or a related field.
• Experience working with DEFRA and customs clearance procedures.
• Working experience of Prophet ERP system.
• Microsoft D365 would be advantageous.

What can Westfalia Fruit offer you?

• Hybrid working.
• 23 days holiday, plus bank holidays.
• State of the art office with fresh fruit, bean-to-cup coffee, freshly squeezed orange juice & avocado ice-cream.
• Free on-site parking.
• Company pension scheme with life insurance cover.
• Employee Assistance Plan with Medicash.
• Christmas hampers & a Christmas party.
• Sausage roll Thursday & pizza lunch days.

Please note that this position does not have a specific closing date. We encourage you to apply as soon as possible as we will be reviewing applications on a rolling basis and the advert may be removed at any time.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.