School Administrator

1. Responsibility for assisting in managing the college office, including:

▪ Operate and manage the main college reception

▪ Co-ordinates and supervise the work of office staff and to ensure the college office is organised

efficiently.

▪ Liaising with line manager relating to work to be undertaken by the office

▪ Assisting with monitoring the induction of any new member of the office staff.

▪ Deputising for the line manager in relation to the above duties, in her/his absence.

▪ Organise the administration of new admissions and assist the Headteacher in arranging parental

interviews and appeals.

▪ General word processing.

▪ Provide administrative support in organising safety procedures, including fire drills.

▪ Oversee the general administration of college dinners.

2. Assisting in the maintenance of the various college computerised databases of pupil and staff

information, including:

▪ Maintaining the college’s database of pupil attendance records, liaising with teachers and the Education

Welfare Officer as appropriate.

▪ Providing assistance with other information databases during the busiest times of the year

▪ Be responsible for keeping accurate records of absences and holiday entitlements for office staff.

3. To provide administrative support to the college teachers as appropriate, including:

▪ Assisting the teacher in all aspects of her/his role, including contacting parents and pupils where

necessary, liaising with the teacher on outcomes

▪ Attending meetings on issues as and when required and taking notes / minutes.

▪ In liaison with the teacher, maintaining a confidential filing system.

▪ Coordinating annual review administration.

4. Financial Administration.

To be responsible for accounting procedures in the college as regards to

▪ College dinner monies and uniform receipts