School Administrator

Principle Accountabilities:

1. Responsibility for assisting in managing the school office, including:

• Operate and manage the main school reception


• Co-ordinates and supervise the work of office staff and to ensure the school office is organised efficiently.


• Liaising with line manager relating to work to be undertaken by the office


• Assisting with monitoring the induction of any new member of the office staff.


• Deputising for the line manager in relation to the above duties, in her/his absence.


• Organise the administration of new admissions and assist the Headteacher in arranging parental interviews and appeals.


• General word processing.


• Provide administrative support in organising safety procedures, including fire drills.


• Oversee the general administration of school dinners.


• Ensure stationary/stock cupboard and first aid supplies are ordered in a timely manner and adequate stock levels maintained

2. Assisting in the maintenance of the various school computerised databases of pupil and staff information, including:

• Maintaining the school’s database of pupil attendance records, liaising with teachers and the Education Welfare Officer as appropriate.


• Providing assistance with other information databases during the busiest times of the year


• Be responsible for keeping accurate records of absences and holiday entitlements for staff.

3. To provide administrative support to the school teachers as appropriate, including:

• Assisting the teacher in all aspects of her/his role, including contacting parents and pupils where necessary, liaising with the teacher on outcomes


• Attending meetings on issues as and when required and taking notes / minutes.


• In liaison with the teacher, maintaining a confidential filing system.


• Coordinating annual review administration.

4. Financial Administration:

• To be responsible for accounting procedures in the school as regards to School dinner monies and uniform receipts.