School Administrator Apprenticeship

Level 3 School Administrator Apprenticeship - Ark Charter Academy 

About the Employer 

Ark Charter Academy is a happy and vibrant school located minutes away from the seafront. We believe that every young person should feel a sense of belonging to our school community and enjoy their learning.

We inspire and support our students so they can become the very best they can in every single way. With love and care, we develop motivation both inside and outside the classroom, encouraging an appetite for learning in a safe and stimulating Christian environment. We want our students to become the leaders and game-changers of the future. To achieve this, we offer an academic curriculum that strives to expose all pupils to the richness of education, allowing them to experience a diversity of subjects during their time with us. We believe every child is entitled to disruption-free learning and pride ourselves on creating a learning environment that is calm and focused.  

Our teachers and support staff work hard every day to inspire each and every student to develop skills which will help them to achieve their full potential. We pride ourselves in recognising hard work and rewarding it accordingly, providing opportunities for professional and personal growth in the academy and across the wider Ark network.

About the role

Key details:

• Working week: Monday to Friday, 36 hrs per week, exact working times tbc  (Term-Time only)
  


• Wage: £7.55 per hour
  


• Location: Hyde Park Road, Southsea, Hampshire, PO5 4HL


• Apprenticeship Standard: Level 3 School Administrator


• Duration: 16 months

Overview of the role: 

We are looking for a motivated individual to efficiently assist in the administration support across the whole school whilst also undertaking the level 3 business administration apprenticeship. 

Key responsibilities: 

• Reception cover for 2 hours a day, answering phone calls, taking messages and connecting calls to other departments


• Undertake administrative tasks, such as photocopying, fax transmissions, processing mail, maintaining filing systems, archives and resource libraries and updating information


• Use of Microsoft applications such as Outlook, Word, Excel, SharePoint and Forms


• Produce correspondence and reports from written documents


• Learn to accurately input data into computerised systems, databases and spreadsheets and process and retrieve data as necessary


• Liaise with staff, clients, and other agencies, to share information where appropriate, ensuring that academy procedures are properly followed


• Minute, produce and distribute accurate records of meetings


• Assist with the administration of financial processes, including collection and distributions of monies and banking, processing invoices, arranging countersignature and payments


• Order and maintain stocks of relevant stationery and forms, with the agreement of the Business Manager


• Learn to provide support to individual managers as required, including diary management, travel planning, arranging and supporting events and arranging and servicing meetings.


• Learn to contribute to the organisation of an event


• Learn how to develop a presentation


• Learn how to answer and resolve an issue for staff, students or other stakeholders


• Learn data protection regulation and contribute to processing procedures within the academy


• Build and maintain positive relationships with all stakeholders

Apprenticeship Summary:

• You will work towards your Level 3 School Administrator qualification across a total duration of 16 months!


• Training provider: LMP Group: https://lmp-group.co.uk/ 


• All online/remote learning, no classroom or college day release


• An allocated tutor will support you throughout the apprenticeship!

About the Candidate 

Candidates MUST be 18+ for this post 

Skills & Personal Qualities Required:

• Excellent Word processing skills


• Ability to effectively organise own workload


• Ability to accurately input and check data


• Strong communication and interpersonal skills


• Ability to check for accuracy and give attention to detail.


• Ability to work well in a team.


• Working knowledge of Microsoft Office (in particular Outlook, Word and Excel)


• Ability to use own initiative
  
  

Qualifications Required:

• GCSE or equivalent English (Grade 4) essential


• GCSE or equivalent Maths (Grade 4) essential

Apprenticeship Overview

This course is delivered through Articulate Rise, this flexible School Administration training programme features 11 expertly designed modules, covering vital topics such as project management, planning/organisation and presentation skills.

The role may involve working independently or as part of a team and will involve developing, implementing, maintaining and improving administrative services. Business administrators develop key skills and behaviours to support their own progression towards management responsibilities.

• Milestone 1. The Organisation - (Aims, Values, Policy)
  


• Milestone 2. IT Skills - (Systems, Record and document production, Financial processes and Professionalism and productivity).
  


• Milestone 3. Communication – (Verbal, Digital, Social Media, Stakeholder Management, Problem Solving, Integrity and Productivity)
  


• Milestone 4. Continuous Improvement – (Processes, Coaching and Developing others, Decision Making, Quality and Responsibility).
  


• Milestone 5. Project Management – (Project Lifecycle, business fundamentals: Finance, Change, PESTLE, leading a project).
  


• Milestone 6. Preparation for End Point Assessment

Next steps & Pre-employment checks

• (Permitting you’re eligible for the role) Please expect to receive contact from our LMP Education Recruitment team, to discuss your application further.
  


• Additionally, please be aware that upon a successful offer of employment, DBS checks and references will be obtained as part of your enrolment.

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