School Administrator (Cover)

Start date: 2 September 2024

Hours per week: 36.5, all year round

Hodge Hill College
Bromford Road
Birmingham
B36 8HB
Telephone number: 0121 783 7807

Contact email: [email protected]

Contract type: Permanent

Hodge Hill College is seeking an enthusiastic and motivated individual to join our office team as a Cover School Administrator. This role involves managing and leading administrative procedures to organise, administer, and coordinate the daily provision of internal and external cover for absent teaching and non-teaching staff. As a Cover School Administrator, you will organise cover for staff absences, take absence calls, follow absence recording procedures, and make daily check-in calls to absent staff. You will process leave of absence and cover requests, organise emergency cover, and ensure supply teachers are briefed and supported. Additionally, you will monitor pre-planned absences, process re-rooming requests, and ensure safeguarding compliance for agency cover teachers. Acting as the main point of contact for any matters relating to cover, you will update the staff daily absence records and record this information in Oracle and SIMS, working with the HR Manager to obtain any updates. You will maintain accurate records of all cover used, adhere to financial procedures, and communicate any concerns regarding supply staff. Ensuring cover staff have access to relevant systems and resources, and providing basic induction training for temporary cover staff are also key responsibilities. Outside of daily cover work, you will support the Administration Team under the direction of the School Business Manager to ensure efficient school operations. We are looking for a candidate with strong communication skills and the ability to work effectively within an administrative team. Enthusiasm and motivation for the role are essential. Hodge Hill College encourages participation in training and staff development programs to support your professional growth. Safeguarding and promoting the welfare of children and young people is at the heart of our ethos. 

This post is covered by Part 7 of the Immigration Act (2016). Therefore the ability to speak fluent and spoken English is an essential requirement for this role.  

How to apply

For further information and an application form, please visit our  website or alternatively email:  [email protected]

This school is committed to safeguarding and promoting the welfare of children and expect all staff and to share this commitment. The successful candidate will be subject to necessary pre-employment checks, including: an enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.  All applicants will be required to provide two suitable references. 

BCC is a Living Wage employer 

Rehabilitation of offenders: This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.

An online search will also be carried out as part of due diligence on all short-listed candidates.