Secretary

Secretary
Based in Oakley, Bedford
Permanent
Hours: 37.5 hours p/week - Monday to Friday 9.00 am – 5.30 pm (1 hour lunch).  
 
 
A small consultancy based firm that offer a comfortable and peaceful setting at their rural office. An establish company offering a permanent position to support a small team of consultants, with a professional and friendly team.
 
Main purpose of job:
You will be responsible for providing secretarial, PA and administrative support to members of the Business Department (in conjunction with other secretaries) along with dealing with general telephone enquiries. The role offers a diverse workload.
 
Key responsibilities:

• Audio typing correspondence, notes and reports to a high standard
• Setting up new clients and jobs, conflict of interest checks
• Diary management, including arranging meetings
• Answering calls, taking messages and handling correspondence
• Updating databases and contact lists
• Liaising with clients, tenants and other professionals
• Preparation of fees
• Filing and archiving
• Producing job and billing reports
• Assisting other departments as required

Requirements

• Excellent audio typing skills with high level of accuracy
• Ability to prioritise workload and work to tight deadlines
• Excellent grammar and spelling
• Good computer skills – knowledge of Microsoft Outlook, Word, Excel, along with an ability to learn and use new computer software packages.
• Good organisational and time management skills
• High level of attention to detail
• Ability to work under own initiative
• Ability to maintain discretion and confidentiality
• Ability to work in a team
• Strong diary management skills
• Excellent telephone manner

Please let us know if we need to make reasonable adjustments to our process, please let us know about how we can best support you and make the adjustments that may be needed.
 
Altitude-Recruitment Limited acting as an Employment Agency and Employment Business.