Secretary / Project Support Specialist

Secretary / Project Support Specialist

• Location: Cheltenham
• Employment Type: Full-time
• Salary: Up to £35,000
• Reports To: Executive Assistant

Four Squared Recruitment are working on behalf of a well-established and growing property development and management business based in Cheltenham. As their projects continue to expand, they are seeking an organised, detail-oriented, and technically skilled Secretary / Project Support Specialist to support their team.

Role Overview
This is a pivotal position for someone who thrives in a busy, professional environment, combining strong administrative abilities with project coordination support. You’ll be responsible for supporting the smooth day-to-day running of operations, with a particular focus on transcription, document management, and project progress tracking.
We’re looking for someone with previous experience in a construction, property, or architectural setting who is confident dealing with drawings, planning documentation, and multi-stakeholder coordination.

Key Responsibilities

• Dictation & Transcription – Transcribe audio dictation, notes, and meeting minutes into well-formatted documents quickly and accurately.
• Document Preparation – Draft and format professional correspondence, reports, and documentation.
• Data & File Management – Maintain clear, up-to-date records and organised project documentation (both digital and hard copy).
• Spreadsheet Management – Build and maintain spreadsheets to monitor project milestones, deadlines, and deliverables.
• Project Coordination – Track planning project progress and support the team to ensure all targets and timelines are met.
• Stakeholder Liaison – Act as a central communication point between internal teams, clients, and third-party partners.
• Administrative Support – Diary management, scheduling meetings, and coordinating appointments for senior staff.
• Drawing & Document Handling – Manage files, plans, and architectural drawings in a structured and accessible way.

What We’re Looking For

• Typing & Transcription Expertise – High typing speed and proven experience with transcription and dictation.
• Microsoft Office Proficiency – Strong skills across the Microsoft Suite, especially Excel, Word, PowerPoint, SharePoint.
• Excel Fluency – Confident building spreadsheets and tracking workflows with formulas, tables, and status indicators.
• Strong Organisational Skills – Able to manage multiple tasks under pressure with excellent attention to detail.
• Excellent Communication – Clear and professional in both written and verbal communication.
• Relevant Industry Experience – Background in construction, architecture, or property management is essential.
• Technical Knowledge – Comfortable reading architectural drawings and understanding project planning workflows.
• Driving License & Own Transport – Due to location and nature of the work, this is essential.
• Ideal Candidate Profile
• A proactive and dependable self-starter. Enjoys structure, accuracy, and staying ahead of tasks.
• Able to handle sensitive and confidential information professionally.
• Happy working closely with senior stakeholders and adapting to evolving priorities.

What’s on Offer

• Supportive and collaborative working environment.
• Involvement in meaningful and varied projects.
• Opportunities for professional growth and development.
• Competitive salary and benefits package (depending on experience).

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Interested?
If this sounds like your next opportunity, we’d love to hear from you. Apply now or reach out to the team at Four Squared Recruitment for more information.