Secretary/Administrator

Secretary/Administrator

?? Location: South West London
?? Full-time | Permanent
?? Salary: Circa £31,500 per annum
??

• Monday to Thursday: 9:15am - 5:45pm
• Friday: 9:00am - 4:45pm
  ? Annual Leave: 5 weeks
  ?? Reporting to: Principal's PA / Office Manager
  ? Benefits: Up to 2% Attendance Bonus | Defined Benefit Pension | Onsite Parking & Gym Access

About Our Client

Our client is a high-achieving secondary school in South West London, known for its outstanding academic performance and vibrant school community.

?? Onsite parking for cars and bicycles

Purpose of the Role

This is a dynamic and varied role providing high-quality secretarial and administrative support in the Academy's main office, with additional reception duties. You'll be the go-to person for keeping things running smoothly-so confidence, discretion, and a proactive attitude are key! ??

Key Responsibilities

• Provide secretarial support to Deputy and Assistant Principals: manage diaries, schedule meetings, send emails, and screen calls.
• Manage Sixth Form admissions: update spreadsheets, chase missing documents, handle enquiries, and coordinate A-Level consultations.
• Maintain student filing and archiving systems; input admissions data into SIMS and manage file transfers.
• Provide reception cover daily (2-3pm and 4-5:45pm; Fridays 3-4:45pm).
• Operate the franking machine, manage daily post, and arrange special deliveries.
• Take and produce minutes for Executive Board and Finance & Resources meetings (approx. 5 per year).
• Minute Pupil Support Plan and parent meetings as needed.
• Draft verification letters for students.
• Maintain the professional development database.
• Administer the SIMS Activity Parents App: send trip info, monitor clubs, and input attendance registers.

Person Specification

Essential:

• ? Previous office experience with a professional and courteous manner
• ? Strong IT skills (Microsoft Office Suite)
• ? Excellent communication and organisational skills
• ? Ability to work independently and as part of a team
• ? Calm, flexible, and proactive approach

Desirable:

• ?? Experience with SIMS (training provided if needed)

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