Secretary/Personal Assistant

Secretary/Personal Assistant

Four Squared Recruitment is working on behalf of our client to recruit an experienced Legal Secretary for a temporary-to-permanent position within their conveyancing department. This role requires an immediate start.

Role Overview: You will provide high-quality secretarial and personal assistant support to the Property Solicitor and other fee earners within the conveyancing team.

Experience Required: We’re looking for a Legal Secretary with solid experience across all core secretarial duties, including audio typing and client liaison. You’ll be expected to bring professionalism, attention to detail, and a proactive approach, with the opportunity to further develop your experience through the variety of work carried out by the practice.

Skills:

• To provide a high standard of audio and copy typing skills.
• To deal sympathetically and efficiently with clients gaining their confidence and trust.
• To take telephone calls from clients and to deal directly with clients

Knowledge:

• To have a comprehensive knowledge of Word
• To have a good knowledge of office practice and file management.

Duties and Responsibilities:

• To keep an accurate diary of appointments and provide the necessary prompts and reminders.
• To take telephone calls from clients in a concise, efficient and polite manner. 3
• To welcome and meet clients always ensuring that all client care procedures are met and maintained as set out in the Office Manual.
• To undertake filing, photocopying, use of fax machine and other office equipment.
• To ?c?ompany a fee earner as required in the execution of their duties.
• To have a working knowledge of the Office and Departmental Manuals (if applicable) and to ensure office procedures are maintained.
• To undertake any other duties considered appropriate to the post and the wellbeing of the practice in general.
• To have a sound working knowledge of conveyancing practice and procedure.to include but not limited to, accessing and using the online facilities at:
• The land Registry
• Lender Exchange
• Lms
• The land tax office