Security Vetting Assistant

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AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service acts as an extension of our clients' recruitment team and provides professional interim and temporary resources. We partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for a

Security Vetting Assistant

for a

12-month

long contract based in

Whitehaven

(hybrid working pattern).

About this career opportunity:
In December 2012, a Joint Venture of Arup and Morgan Sindall Group was appointed as the delivery partner to Sellafield Ltd for their Infrastructure Strategic Alliance (ISA). Our role is to prioritise, plan, programme, manage and deliver a range of non-nuclear essential infrastructure services including all utilities, transport and supporting buildings. As well as the work with the Alliance, we are developing a growing workload across Cumbria and beyond.
It is an essential requirement that our staff hold appropriate security clearance and the security vetting team perform a vital role in assisting staff to apply for and renew relevant security clearances and passes.
The Security Vetting Assistant position is based in Whitehaven (hybrid) and will report to the Senior Office Coordinator and Arup Security Controller. The role will involve working as part of the Arup security vetting team to assist Arup staff and subcontractors to apply for new security clearances and site passes, to assist with annual renewals, and to work with the Arup Security Controller on other security related tasks.

Security Vetting Assistant duties will include:
New applications - Following new staff being identified by a project, assist to initiate the application process, issue forms, request relevant documents. Review the completed application packs to ensure these are completed in compliance with Sellafield requirements. Follow through applications, including ensuring queries are answered in a timely manner.
Renewals - identify staff who require renewals from the database and issue forms and follow up to ensure timely renewals.
Progress monitoring - ensure the relevant records are accurately updated. Checking progress and monitoring that forms are returned to the required deadlines. Making follow up calls to staff where required.
Compliance checking - assisting with regular checks to ensure that all staff working on the projects are correctly cleared and the data we hold is compliant with GDPR.
Attend regular security team meetings.
Assist with the drafting of security notices and issuing them including use of mail merges from the clearance data base.
Assisting the security team/Security Controller with other ad hoc security tasks.
What we're looking for:
Eligibility to obtain BPSS clearance.
Sound knowledge of Microsoft Office software.
Ablility to perform accurate record keeping.
Great attention to detail.
Strong time keeping skills to manage changing deadlines and ensure applications are completed in a timely manner and to quality standards.
Honesty and discretion.
Confidence to work with staff of all levels to ensure they complete applications on time.
Driving license and own transport required (for travelling to the Sellafield site on ad hoc basis).

Diversity at Arup:
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.
If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.
AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.
AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

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