Senior Administrator

• Location: Stamford
• Job Type: Full-time Office Based
• Salary: 28 - 30K

We are seeking a Senior Administrator to lead our Contract Administration team, ensuring consistent, accurate, and efficient administrative support across all construction projects. This pivotal role also encompasses overseeing the collation, coordination, and production of high-quality Operation and Maintenance (O&M) manuals as part of project handover and compliance.

• Lead, manage, and support the Contracts Administration team to ensure high performance, accuracy, and consistency.
• Oversee the timely and accurate collation and production of O&M manuals for all construction projects, meeting project requirements and client expectations.
• Act as a key liaison between Contracts/Site Managers and support staff to ensure efficient project administration and smooth delivery of documentation.
• Coordinate document control and archiving in line with project lifecycles and company policy.
• Ensure all contractual documentation is completed, filed, and submitted correctly throughout the project lifecycle.
• Provide senior administrative support including minute-taking, correspondence drafting, database updates, and communication with external parties.
• Collaborate with project teams to gather as-built information, warranties, certificates, manuals, and technical data for inclusion in O&M manuals.
• Maintain and report on the progress of O&M production for each project, highlighting risks or delays to the Operations Director.
• Drive continuous improvement in administrative and documentation processes.

• Proven experience in contract or construction administration with leadership responsibilities.
• Strong knowledge of project documentation requirements, particularly O&M manual coordination.
• Excellent organisational skills with a high level of attention to detail and accuracy.
• Strong communication and interpersonal skills; able to liaise confidently with a range of stakeholders.
• Proficient in Microsoft Office Suite and document management systems.
• Able to work under pressure, manage competing deadlines, and lead by example.
• Good problem-solving skills and a proactive approach to process improvement.
• Familiarity with construction project lifecycles and compliance documentation is highly desirable.
• Grade A-C GCSE equivalent in both English and Mathematics.

• On site gym with funded PT Sessions
• Annual Health Screening

To apply for the Contract Admin Lead and O&M Coordinator position, please submit your CV and cover letter detailing your relevant experience.