Senior Administrator

The Office Manager will be a highly motivated and organised professional, serving as a pivotal contact for the Senior Management Team.

1. Office Management

• Daily Operations and Procedures:
  • Ensure the office environment is organised, efficient, and conducive to productivity.
  • Implement and maintain office policies to enhance operational efficiency.
  • Manage incoming and outgoing correspondence, including emails, phone calls, and postal mail.
  • Oversee general office duties such as meeting room management, filing, and photocopying.
• Office Supplies:
  • Monitor and audit inventory levels of office supplies and equipment.
  • Manage procurement processes to ensure best prices and quality.
• Equipment and Facilities Maintenance:
  • Schedule and oversee maintenance and repairs of office equipment.
  • Liaise with building management for facility maintenance and improvements.
  • Ensure compliance with health and safety regulations.
• Budgets & Contracts:
  • Collaborate with Finance to manage the office budget and track expenses.
  • Manage contracts and process invoices for timely payments.
  • Identify and implement cost-saving measures.
• Event Management:
  • Organise office social events, coordinating with vendors and venues to ensure successful execution.
  • Foster a positive and inclusive office culture.

2. Marketing Management

• Assist in developing and implementing marketing strategies with external providers.
• Coordinate and track marketing campaigns.
• Manage social media accounts and create engaging content.

3. HR Administration

• Support the recruitment process from job posting to scheduling interviews.
• Manage onboarding/offboarding processes in collaboration with Line Managers and IT.
• Maintain accurate employee records and ensure compliance with HR policies.
• Administer employee benefits and manage the HR system.
• Support disciplinary matters with guidance from external consultants.
• Manage employee security clearances and liaise with local colleges for apprentice training.

4. Support to Managing Director

• Travel Arrangements:
  • Plan and book domestic and international travel, managing all related arrangements and documentation.
  • Address travel-related issues promptly.

5. Other Ad Hoc Duties

• Update compliance records and support special projects as assigned.
• Provide administrative support across departments during peak periods or staff shortages.
• Remain flexible to take on additional duties as needed.

• Professionalism: Represent the company with high standards at all times.
• Reliability: Demonstrate dependability in all aspects of your role.
• Adaptability: Embrace new tasks and challenges with a positive attitude.
• Attention to Detail: Ensure accuracy and thoroughness in your work.
• Communication: Communicate effectively, ensuring clarity and constructive feedback.
• Team Collaboration: Contribute positively to team efforts.
• Confidentiality: Maintain the privacy and security of sensitive information.
• Initiative: Proactively seek improvements and go the extra mile.