Senior Depositary Administrator

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. With more than 1,800 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description 

To provide services across a varied portfolio of fund structures to ensure their ongoing compliance with the Alternative Fund Management Directive (“AIFMD”) via three key service lines – cash monitoring; asset verification and oversight.  

We are looking for an enthusiastic candidate with accounting, governance or legal qualification/experience, ideally with a background in financial services. Although training will be provided, the successful person should have knowledge of AIFMD and its regulations particularly from a risk awareness perspective and be able to add value to the team.  

The Senior Depositary Administrator will be required to liaise with clients, banks, investment advisors, and other service providers. It may also be necessary to travel periodically to client locations to conduct verification reviews. 

Main responsibilities 

• Perform regular monitoring and reconciliation of financial transactions to ensure accuracy and compliance with relevant regulations. 
• Maintain a clear and up-to-date record of client assets, ensuring ongoing review and accurate reporting to stakeholders. 
• Oversee operational processes to ensure alignment with internal policies and external regulatory requirements. 
• Review and validate key fund documentation, including investor agreements and financial notices, to ensure consistency with governing terms. 
• Build and maintain strong working relationships with clients and intermediaries, delivering high standards of service and communication. 
• Assist in developing and documenting service standards and operational procedures to support consistent service delivery. 
• Provide guidance and support to junior team members, including training and performance oversight. 
• Collaborate with team members to meet deadlines and ensure adherence to company policies and procedures. 
• Monitor regulatory developments and assess their impact on business operations in collaboration with compliance teams. 
• Contribute to risk management efforts by identifying and addressing control issues and process improvements. 
• Assist in design and implementation of process enhancement initiatives

Knowledge, skills and experience 

• Strong organizational and time management skills, with the ability to manage responsibilities independently while identifying and escalating potential issues when necessary. 
• Professional communication and interpersonal abilities, with a client-focused approach and the flexibility to adapt communication style to suit different audiences. 
• Analytical thinking, including the ability to interpret complex documents and financial data, identify key facts, and draw sound conclusions. 
• Attention to detail, ensuring accuracy in data collection, record-keeping, and all aspects of work. 
• Problem-solving mindset, capable of evaluating situations and identifying effective solutions to meet objectives. 
• Interest in financial services and regulatory environments, with a commitment to maintaining high standards of compliance and operational integrity. 

Competencies 

• To support the Group’s goals, and demonstrate the confidence to contribute ideas  
• To use initiative, manage own workloads and clients’ priorities and to work to specific deadlines as agreed with the client 
• To produce work with a high level of accuracy and attention to detail 
• To ensure that records are maintained and updated regularly in the relevant Ocorian systems  
• To be adaptable to new technologies and represent the Depositary in the planning, development and testing of new systems, with a particular focus on improving client experience and creating efficiencies 

Our Values

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.