Senior Executive Assistant

Role Title: Senior Executive Assistant
Contract: 6 months rolling contract
Location: Marlow (hybrid)
Part Time - Flexible on hours. Hybrid working pattern - Office 3 days or 3 hours per day over 5 days (approx. 18 hours PW )

Role Overview

A highly experienced senior executive support professional is required to support the Head of BTS, Aesthetics. This role goes beyond traditional administration and requires a confident, proactive individual who can manage priorities independently, anticipate needs, coordinate across senior stakeholders, and help drive rhythm, organisation, and follow-through for a fast-paced leadership environment.

While the role primarily supports the Head of BTS, it also plays an important coordination role across the leadership team by enabling effective meetings, follow-ups, communications, and cross-functional alignment where needed.

Key Responsibilities

Admin Support
Managing a complex inbox and calendar, including prioritisation, scheduling optimisation, and coordination of recurring leadership forums (1:1s, team meetings, governance meetings, etc.)
Booking and managing travel, hotels, off-sites, and team meeting logistics, while ensuring plans are aligned to leadership priorities and executed with minimal oversight
Anticipating leader needs, preparing for key meetings and travel, handling sensitive information with discretion, and creating the conditions for the leader to stay focused on strategic priorities

Team Support Activities
Creating and managing agendas for leadership, virtual team, and workstream meetings; capturing minutes, decisions, and actions; and ensuring clear follow-through
Driving follow-up on outstanding actions, tracking commitments, and helping maintain momentum across leadership and team deliverables
Creating, refining, and formatting executive-ready PowerPoint presentations, briefing materials, and supporting communications

Requirements

Significant experience in a senior executive assistant, senior administrative assistant, or comparable leadership support role
Strong interpersonal skills with the ability to build trusted relationships quickly and work confidently with senior leaders and diverse stakeholders
Advanced Microsoft Office and Outlook capability, with particular strength in PowerPoint, Word, Excel, and producing high-quality executive materials
Highly proactive, organised, and resilient, with sound judgment, discretion, and the ability to operate independently in a fast-moving environment
Experience working across remote, international, and matrixed teams, with the maturity to coordinate effectively across functions and time zones

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy
Only candidates based in UK and eligible to work in UK are allowed