Senior Facilities Assistant

My client are seeking a proactive and detail-oriented Senior Facilities Assistant to support the Head of Operations in managing daily facilities processes and ensuring an effective and efficient central support function. This role requires a blend of independence and team collaboration, making it ideal for someone who excels in a dynamic environment.

• Oversee and maintain office risk assessments including COVID-19, asbestos, and fire.
• Manage the BrightSafe Application, documenting risks and accidents as needed.
• Handle the annual renewal process for Buildings and Contents insurance with the provider.
• Coordinate visits and maintain relationships with suppliers such as washroom providers, pest control, and waste disposal services.
• Liaise with contractors to maintain building services and ensure all areas are clean and functioning safely.
• Organise annual safety checks including PAT testing, boiler service, and fire extinguisher service.
• Conduct emergency lighting and fire alarm tests as required.
• Assist IT with workstation assessments and manage equipment orders upon authorisation.
• Maintain kitchen supplies and manage recycling procedures.
• Update and maintain essential operational documents such as parking allocations and telephone lists.
• Support the Operations Team with various projects including refurbishments and marketing events.

• Proven experience in facilities management or a similar role.
• Excellent organisational and problem-solving skills.
• Strong written and verbal communication abilities.
• Proficient in IT and familiar with office management software.
• Ability to handle multiple tasks and work under pressure.
• Knowledge of health and safety regulations.
• A hands-on approach with a willingness to engage in manual work as needed.

• Competitive salary and benefits package.
• Opportunities for professional development and training.
• Dynamic and supportive work environment.
• Flexible working arrangements to support work-life balance.