Senior Facilities Assistant

Senior Facilities Assistant

Our client is seeking a highly organised and proactive Senior Facilities Assistant to join their Operations Team. This is a fantastic opportunity for someone with a strong administrative background and excellent spreadsheet skills to step into a pivotal role supporting the Head of Operations.

You don’t need prior facilities experience — the right candidate will bring exceptional attention to detail, strong communication and spreadsheet skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

Facilities Support:

• Assist with the day-to-day management of office facilities
  

• Liaise with suppliers and contractors for ongoing building services
  

• Ensure compliance with health and safety protocols
  

• Oversee building maintenance schedules and coordinate servicing (e.g., boilers, alarms, PAT testing)
  

• Maintain digital records including BrightSafe, risk assessments, and insurance documentation
  

• Support office sustainability and recycling initiatives
  

Administrative Duties:

• Manage spreadsheets and reporting for operations, compliance, and staff tracking
  

• Provide regular updates and reports to the Head of Operations and senior leadership
  

• Maintain and update internal documents such as the staff handbook and office manual
  

• Support firm-wide projects including refurbishments and staff training initiatives
  

• Assist with events, marketing data collection, and new staff onboarding
  

• Provide cover for reception, post duties, and archiving when needed
  

The Ideal Candidate Will Have:

• Strong administrative experience, ideally in a professional services or office environment
  

• Advanced spreadsheet and IT skills, with a confident approach to data management
  

• Excellent communication skills, both written and verbal
  

• High levels of organisation, attention to detail, and problem-solving ability
  

• A professional, approachable, and team-oriented attitude
  

• Flexibility to take on a variety of tasks across departments
  

• Confidence working independently and using initiative
  

Additional Information:

• This role may involve some manual handling (training provided)
  

• A proactive and hands-on approach is essential
  

• Confidentiality and professionalism are expected at all times
  

This is an excellent opportunity to support a well-established firm with a strong culture and team ethos. If you're an organised, tech-savvy individual with a positive mindset and a willingness to learn, we’d love to hear from you.