Senior Medical Administration and Rota Manager

Senior Medical Administration and Rota Manager

NHS Foundation Trust | East Grinstead, West Sussex

Band: Band 6

Contract Type: Agency / Temporary

Duration: Immediate Start — End of March 2026

Location: NHS Hospital, East Grinstead, West Sussex

Working Pattern: Full-time, fully on-site

Hourly Rate: £19.78 – £23.92 per hour (dependent on experience)

About the Role

RGH-Global is recruiting on behalf of an NHS Foundation Trust in East Grinstead for an experienced Senior Medical Administration and Rota Manager to join the Plastic Surgery department on an agency basis. An immediate start is required.

This is a specialist and highly autonomous role at Band 6, responsible for the planning, coordination, and management of all medical rotas across the Plastic Surgery Business Unit. You will work closely with Consultant Surgeons, Junior Doctors, Registrars, and the wider management team to ensure safe and effective rota cover at all times.

Key Responsibilities

• Planning and implementing rotas for Junior Doctors, Registrars, and Consultants across Plastic Surgery
• Identifying rota gaps and proactively sourcing appropriate locum or agency cover
• Attending weekly 6-4-2 scheduling and outpatient meetings to forward-plan theatre and clinic capacity
• Managing annual leave, study leave, and absence for all medical staff within the Business Unit
• Validating medical timesheets and monitoring locum and agency costs
• Ensuring compliance with the European Working Time Directive (EWTD) for all grades
• Day-to-day line management of a Band 4 Rota Co-ordinator
• Acting as super-user on EVOLVE/Allocate or equivalent roster management systems
• Supporting Service Co-ordinators with operational delivery of the Plastics service as required

What We Are Looking For

• Significant NHS administration experience with specific expertise in medical rota management
• Experience working in an acute hospital setting, ideally within a surgical speciality
• Strong negotiating skills and the confidence to liaise directly with Consultant-level staff
• Experience using EVOLVE, Allocate, or equivalent NHS roster management systems is highly desirable
• Advanced Excel and Microsoft Office skills; knowledge of healthcare IT/PAS systems
• Degree level education or equivalent specialist experience
• Ability to work autonomously, manage competing priorities, and resolve rota gaps at short notice

Please note all submissions must fall within NHS framework capped rates. Early applications are strongly encouraged given the urgency of this requirement.

RGH-Global | Recruitment & Resourcing

www.rgh-global.com