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Senior Project Accountant

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Job Description - Senior Project Accountant

Senior Project Accountant

  • Architecture Advisory
  • London
  • Permanent

Cobalt Recruitment are excited to be supporting a world-renowned and award-winning architectural design consultancy with a global presence to secure a Senior Project Accountant for their London office. The role is newly created and will play a leading part in the revenue accounting, WIP reporting and budget management of the business

Key Responsibilities,

  • Review project WIP, revenue, backlog, budget variances, and profitability, and ensures all billable expenses are billed; tracks latest comments on project and WIP status
  • Lead project health reviews with PMs and SLs
  • Review weekly Net Service Revenue (NSR) reports to ensure revenue is captured by the correct projects/phases and makes revenue adjustments and/or transfer efforts
  • Perform quarterly internal spot audits of select projects, reviews project setup for accuracy, analyzes project costs in relation to contract budgets and contract terms
  • Provide end-to-end project accounting management from project creation to close-out contracts
  • Review project contracts for financial details to ensure compliance with the project
  • Set up projects in the accounting system, liaising with Project Managers (PM) and Senior Leaders (SL) regarding budgets (fee flows); phase set up to assist with project monitoring for the life of the project.
  • Maintain contract paperwork and files, invoices, aging A/R, change orders, vendor and sub-contractor documents, and other specified logs for project tracking
  • Prepare client fees, expenses, consultant invoices, account statements, reports, and other records
  • Post cash receipts and sends notifications to relevant parties, logging and reporting details daily
  • Responsible for billing and cash flow projections
  • Lead and coordinate collection efforts with PMs and SLs; initiates stop-work procedures and third-party collections efforts to minimize company exposure
  • Prepare and sends weekly collections reports to Managing Director, Project Managers, and Senior Leaders
  • Perform Accounts Payable (AP) duties, including coding and posting vouchers, coordinating reviews and approvals, researching vendor payment inquiries, and updating tracking file for Pay-When-Paid (PWP) consultants
  • Pull vouchers for weekly PWPs and updates PWP tracking
  • Notify PWP consultants of their invoice payments
  • Bi-monthly, updates PWP status report on SharePoint after payments have been paid and posted in the accounting system
  • Reconcile month-end PWP tracking versus PWP disbursed files
  • Review phases in Power-Bi to make sure backlog is available for phases being coded to prior posting vouchers in the accounting system
  • Enter ICs timecards when treated as labour

Ad-Hoc Tasks,

  • Implement and executes proper controls to proactively support, monitor and communicate budget, actual status, and labor hours, consultants, and expenses for projects; develops and issues timely reports
  • Identify opportunities and areas for improvement, offers suggestions, and implements procedures, processes or tools to improve efficiency and productivity
  • Perform additional accounting responsibilities and supports special projects and ad-hoc analyses

Required Experience,

  • Minimum of 3 years in a mid-sized professional services organization with project (revenue) accounting duties
  • Proficient in Microsoft Office, accounting software, order processing, databases
  • Experience with using ERP systems is a must
  • Proficient in general ledger, accounts receivable, and accounts payable
  • Excellent written and verbal communication skills
  • Strong interpersonal skills and diplomacy
  • Must handle confidential information in a highly sensitive manner
Original job Senior Project Accountant posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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