Senior Purchase Ledger

Job Purpose:

The Senior Purchase Ledger Clerk will report into the Purchase ledger Supervisor.

You will be responsible for key supplier accounts to provide support to the wider team, which include processing of invoices; help/guide the team, monitoring shared inboxes, assisting with month end and on supplier reconciliations, dealing with allocation queries, assisting with payments and payment run and other adhoc duties in order to ensure effective, efficient and accurate financial operations; whilst complying with company policies and procedures, ensuring high level of customer service is upheld at all times.

Accountabilities:

· Process supplier invoices, ensure accurate coding, authorisation within deadline

· Investigating purchase ledger queries across the group.

· Escalating any concerns to the Purchase Ledger Supervisors.

· First escalation point for team members.

· Assisting with Payment runs

· Assisting with onboarding and training new team members

· Manage the multiple shared mailbox rota ensuring all emails are dealt with and responded to within a reasonable time.

· Requesting copy invoices and statements from suppliers to keep key accounts up to date.

· Work to agreed KPI's.

· Deal with accounts queries promptly and efficiently.

· Supporting the Group Purchase Ledger manager.

· Providing timely information to other members of the Accounts team and the wider firm.

· Assisting yearly audit (providing samples)

· Assisting with queries and adhoc reporting.

Skills and abilities needed to perform role

• Numerate.
• Attention to detail with ability to produce accurate documentation and to file documents appropriately.
• Ability to work effectively within a team.
• Prioritisation and organisational skills and able to work to deadlines.
• Self-motivated.
• Intermediate excel skills ( Pivots tables & Vlookups)
• Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders

Personal Characteristics

· Personally, aligned with our core values and beliefs; care, honesty, open, driven and committed.

· The ability to work under pressure and prioritise work demands while keeping staff motivation high.

· Adaptable and strong organisational skills with ability to meet strict deadlines.

· Ability to identify issues and use initiative to solve problems.

· A good communicator.

· Resilient - relishes a challenge, is not afraid of hard work.

· A team player with willingness to help others and go above and beyond their formal role.

Experience and Skills Required

Essential

• Minimum five years purchase ledger experience.
• Large multi-site and cost centre experience.
• Ability to work effectively within a team.
• Prioritisation and organisational skills and able to work to deadlines.
• Self-motivated.
• Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint.
• Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders.

Desirable

· PLC experience.

· Coldharbour experience.

· Sap Concur

The job description is subject to change as the role evolves.