Settlements Associate

Summary / Purpose of the Role

To ensure the accurate and timely delivery and receipt of stock with all counterparties, supporting the smooth settlement of trades and maintaining robust operational processes across multiple jurisdictions.

Key Responsibilities

• Process the registration of physical share certificates, both in and out of client names and nominee structures.

• Monitor shared departmental inboxes and ensure queries are handled promptly.

• Run order books, tasks, and settlement reports to track trades against payments, liaising with internal teams and external counterparties as required.

• Oversee all physical trade settlements.

• Manage cash receipts and payments with all custodians.

• Review daily cash and stock reconciliations across custodians.

• Process all fund trades, including managing upfront payments.

• Monitor option trades and ensure adequate collateral is maintained at all times.

• Chase outstanding settlements on a weekly basis.

• Complete fund application forms and registration forms, coordinating with internal teams such as Due Diligence and Compliance where appropriate.

• Assist with system testing, including fixes and upgrades.

• Follow departmental procedures and contribute suggestions for process improvements.

• Undertake relevant technical and professional training as required.

• Carry out any additional duties relevant to the role, as reasonably requested by management.

• Proactively develop industry knowledge and keep up to date with market developments.

Competencies & Requirements

Technical / Qualifications

• Experience or understanding of securities settlements is beneficial.

• Understanding of custodian processes and settlement workflows.

• Ability to follow established procedures and suggest improvements.

Regulatory Awareness

• Ability to follow relevant compliance processes and escalate concerns promptly.

Core Skills

• Strong relationship-building skills, both internally and externally.

• Ability to identify opportunities where system enhancements could improve efficiency.

• Excellent communication skills.

• High attention to detail and a methodical approach to work.