Shipping Coordinator

Shipping Coordinator

• Location: Watford
• Job Type: Full-time, Mon-Fri
• Salary: £28,000 - £30,000 per annum (depending on qualifications and experience)
• Start Date: ASAP

Join our dynamic team as a Shipping Coordinator, where you will play a crucial role in managing and overseeing shipping and logistics operations. This position is ideal for someone with a strong background in supply chain management, looking to apply their skills in a fast-paced environment.

Day-to-day of the role:

• Monitor the Purchase Order schedule (Ex-factory), follow up with suppliers for shipment bookings, and proactively notify stakeholders of potential delays.
• Utilise and maintain Infor Nexus and our ERP systems to ensure smooth logistics operations.
• Coordinate with suppliers, freight forwarders, and 3PL logistics partners to ensure timely dispatch, shipment, and delivery of goods.
• Confirm shipping schedules with suppliers and freight forwarders to meet cargo cut-off times.
• Track shipments, provide timely updates to stakeholders, and report progress to the shipping manager and internal teams.
• Verify and approve import documents (e.g., invoices, packing lists, bills of lading) to ensure compliance with customs and regulatory requirements.
• Work with customs agents to resolve clearance issues and prevent delays.
• Enter inbound shipment details accurately and promptly into the ERP system.
• Monitor shipping costs and identify cost-saving opportunities.
• Maintain accurate shipment records to support audits and reporting.
• Resolve shipping issues with forwarders and address discrepancies in documentation promptly.
• Conduct regular analyses and reconciliations of shipments and invoices.

Required Skills & Qualifications:

• Bachelor’s degree in supply chain management, logistics, or similar.
• 1–3 years of experience in shipping, logistics, freight forwarding, or supply chain operations.
• Proficiency in ERP systems and shipping/logistics software.
• Strong knowledge of import/export documentation, INCOTERMS, and customs clearance processes.
• Excellent coordination and communication skills to work effectively with suppliers, freight forwarders, and internal teams.
• Strong attention to detail to verify shipping documentation and ensure regulatory compliance.
• Problem-solving abilities to resolve shipment delays, discrepancies, and clearance issues efficiently.
• Ability to multitask and work under pressure in a fast-paced logistics environment.
• Advanced MS Excel skills – Basic functions & formulas, Lookup IF conditions, Pivot tables & charts. Experience using Power Query is an advantage.

Benefits:

• Competitive salary package.
• Opportunities for professional growth and development.
• Dynamic and supportive work environment.

To apply for the Shipping Coordinator position, please submit your CV