Site Administrator

Great Bear (Part of the Culina Group) provides distribution services to FMCG clients. Customer centric service focus is delivered through a site-level empowered culture.

At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

We are looking for a highly organised and proactive Site Administrator to support the smooth day-to-day running of our site. This role is crucial in ensuring all administrative processes are completed accurately, efficiently, and to a high standard.

You’ll play a key part in supporting site operations, maintaining records, and working closely with colleagues across the business to keep everything running seamlessly.

Key Responsibilities

• Manage daily absence and attendance reporting (including AWOL tracking)
• Maintain agency trackers and fire registers to ensure accurate attendance records
• Provide administrative support including note-taking in meetings
• Update communication boards with announcements, KPIs, and job adverts
• Maintain time & attendance (T&A) records and systems
• Administer LMS systems and ensure all data is accurate and up to date
• Process new starter documentation, including right to work checks
• Order PPE, uniforms, and stationery
• Manage site access permissions
• Support inductions for employees and contractors
• Maintain training matrices and ensure compliance
• Track holidays, appraisals, and 1:1 reviews

We’re looking for someone who is:

• Experienced in an administrative role (essential)
• Highly organised with the ability to prioritise a busy workload
• Confident in communicating with a wide range of stakeholders
• Proficient in Microsoft Office, especially Excel
• Detail-oriented with strong accuracy skills
• A team player who builds strong working relationships

Experience within logistics or warehousing is advantageous but not essential.

As part of our drive to make Great Bear a great place to work, we are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our people are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave – 28 days inclusive of the bank holidays. 
• Pension scheme – We want colleagues to enjoy a comfortable retirement so we offer a great contribution of 4% employee and 4% employer.
• Life Assurance -  x2 your annual salary.
• Wellness – Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year. 
• Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses. 
• Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the Month and Year, special recognition and long service awards.
• Everyday discounts - Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!

If you meet the requirements for the above role and are looking for your next career opportunity, please apply now and become a part of our #WinningTeam!