Site Administrator

The Role

Site Administrator - 12 month Fixed Term Contract

What You'll Be Doing

Undertake a full range of administrative duties to ensure an efficient service is delivered. To include:

* Supporting the onboarding of employees

* Assisting visitors with the necessary requirements

* Supporting staff with accommodation bookings and travel as required

* Organising and supporting with documentation including health & safety documentation, compliance record and project H&S files

* Audits & Reporting: Assist with internal/external audits, site inspections and regular compliance reporting.

* Compliance & Accreditations: Maintain contractor accreditations and certifications while ensuring all projects meet under HSE legislation

* Maintain and update office notice boards with relevant information

* Co-ordinate with the internal training and competency team and relay training course requirements to site operatives

* Maintain site registers for briefing attendance / H&S inductions if required

* Act as the first point of call for the client’s Office Administrator

* Responsible for ordering and distribution of Personal Protective Equipment for site team

* Perform general office duties such as ordering office supplies

* Data input from site activities to reports and records

* Coordination with Site Management and Resources Team regarding staff and operative training schedule

* General administration e.g photocopying, scanning, booking meeting rooms and filing

* Ordering office supplies and stock check

* Supporting Project Manager and Engineers with report writing/collection of data

* Play an active part in the continuous improvement of administration processes and duties.

* Any other tasks as required

What We’re Looking For

The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday

tasks and be able to work well under pressure.

* A thorough knowledge of Microsoft Office, including Word, Excel, Outlook.

* Knowledge of document control systems preferable – Business Collaborator, PIM etc

* Strong organisational, time management and workload prioritisation skills.

* Attention to detail and accuracy.

* Work well within a team environment but also capable of working without supervision.

* Enthusiastic and proactive with a willingness to learn.

* Work well under pressure

* Experience of office administration in a busy site office with a good knowledge and understanding of Administration duties.

* Excellent communication skills with the ability to quickly establish and maintain strong relationships across all levels.

* To be resilient with a positive and confident approach.

As well as being part one of the largest specialist geotechnical contractor and working in a collaborative environment, we offer:

Salary Sacrifice Pension Scheme (min. 5% company contribution)

Enhanced Sick Pay (after probation)

Income Protection, Private Medical Insurance and Life Assurance

Employee Assistance Programme

25-days annual leave + Bank Holidays per year (increasing with service)

Option to purchase additional annual leave

Paid annual professional memberships

Volunteering days

Professional growth and development
Only candidates based in UK and eligible to work in UK are allowed