Site Services Coordinator

Site Coordinator
Permanent
Sherburn in Elmet

A well-established and growing organisation is seeking a dedicated Site Services Coordinator to support its industrial site operations. With a strong emphasis on quality, safety, and customer satisfaction, the company delivers efficient and effective service solutions across various sectors.

The Site Services Coordinator will be responsible for managing the daily operations of the site service team. Acting as the central point of communication between internal departments, clients, and subcontractors, the coordinator will ensure smooth project execution from planning through to completion. This role requires excellent organisational skills, attention to detail, and a proactive approach to problem-solving.

Key Responsibilities:

Pre-Job Planning & Coordination:

• Manage incoming job requests and prepare job packs

• Coordinate labour, equipment, consumables, and PPE requirements

• Liaise with stores to arrange and ship site boxes

• Book accommodation and travel with consideration for cost-efficiency

• Ensure timely delivery of spare parts and materials

• Communicate with site supervisors to finalise job details

• Oversee training schedules and vehicle compliance (e.g., LOLER, PAT)

Job Execution Support:

• Serve as the single point of contact during active jobs

• Process and manage additional requests for labour, spares, hire equipment, and accommodation

• Liaise with clients and site managers for approval on job changes or extras

• Provide weekly updates and maintain progress reports

Post-Job Activities:

• Consolidate all job-related paperwork to prepare for invoicing

• Coordinate the collection of hired equipment from site

• Ensure site boxes are returned and restocked for future use

• Distribute close-out reports and follow up with clients

• Arrange administrative days and document completion

Ongoing Responsibilities:

• Monitor and manage PPE and consumable inventory

• Upload and maintain relevant documentation in CRM systems

• Schedule training for engineers and ensure certifications remain valid

• Assist with contractor approvals and maintain required HSE documentation

Candidate Requirements:

• Strong communication and organisational skills

• Proven ability to manage multiple priorities in a fast-paced environment

• Experience coordinating field-based or service teams

• Understanding of health and safety requirements and compliance documentation

• Proficiency with Microsoft Office and CRM software