Site Support Manager

A superb opportunity to join a leading company on a temporary to permanent basis.

Key Responsibilities:

Provide administrative support to the General Manager
Coordination of meetings including; scheduling; agendas; minutes; and tracking of deadlines
Co-ordination and timely support with the formatting of documents, reports and presentations
Manage the Events and Visitors Tracker, communicating key messages and updates with all stakeholders
Support the planning and preparation for the annual Live event, liaising with internal stakeholders and the event organiser
Lead and coordinate VIP and other site visits by liaising with internal and external stakeholders – including the Communications, and HR teams
Act as main point of contact and organiser for internal and external events held on site, managing any issues or decision points, escalating as necessary to the General Manager
Ensure arrangements are in place for catering in support of site events, visits and meetings as required
Coordination of site project meetings, liaising with internal and external stakeholders to ensure required arrangements are in place
Manage the Activity Log, liaising with the Investment and Finance teams to ensure customers are accurately invoiced for services
Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget
Coordinate the onboarding of new team members
Personal profile:

Educated to A-Level or equivalent
Experience in a management support role or similar
Experienced in handling financial and other confidential information
Recognised Project Management qualification (desirable)
Experience of diary management of senior leaders
Strong coordination skills with the ability to manage multiple activities individually and across a team
Excellent organisational and problem solving skills
Outstanding interpersonal and communication skills
Ability to communicate at an executive level
Strong attention to detail
INDL
Only candidates based in UK and eligible to work in UK are allowed