Sr Records & Materials Clerk

Permanent Full Time 

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We are seeking a Senior Records & Materials Clerk to support operations within our Records and Materials Centres, which are responsible for the storage, management, and distribution of records, supplies, and materials.

In this role, you will oversee the intake, storage, retrieval, preparation, and distribution of records and materials, while ensuring all transactions are accurately processed in supporting systems. You will also work with third-party suppliers and may perform advanced material finishing tasks. Duties are assigned on a rotational basis; therefore, thorough knowledge of all functions within the centre is required. This is a full-time, in-office position.

What You Will Do

• Receive incoming records, supplies, and materials both physically and within applicable systems


• Sort, shelf, and file materials according to established procedures


• Process and fulfill material and records requests using designated systems


• Retrieve materials from internal locations and third-party storage providers


• Prepare records and materials for shipping to internal and external requestors


• Update tracking systems and maintain accurate inventory and documentation


• Prepare documents for scanning, ensuring proper handling of original paper and digital images


• Index digital records within the designated repository, as required


• Perform complex finishing tasks on materials prior to storage or distribution


• Ensure compliance with handling, security, and record-management standards


• Perform other related duties as assigned

What You Will Bring

• High School diploma required; post-secondary education considered an asset


• 1–2 years of related records, materials, warehouse, or administrative experience considered an asset


• High level of accuracy and attention to detail, especially under deadlines


• Strong communication and organizational skills


• Proficiency with computers and systems, including Excel, SAP, digital scanning equipment, and record systems


• Ability to stand for extended periods, bend, reach, grasp, crouch, and lift up to 50 lbs


• Reliability Status Security Clearance – this can only be completed with candidates who receive an offer of employment. This is a personal security status that is required as a condition of employment before an employee can gain access to Protected B information, assets or work sites as outlined by the Government of Canada  website.  The cost of submitting these checks will be covered by Canada Life. 

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The base salary for this position is between $36,900 - $49,800 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.

Grow with Canada Life 

We’re united by a shared purpose: to improve the financial, physical and mental well-being of Canadians. Our company is trusted by 1 in 3 Canadians and contributes to the strength of communities across the country.  

We’re looking for people who live our values everyday: we step up, we do the right thing, and we deliver – for our customers, communities and each other. Are you someone who always strives to do the right thing, who steps up for themselves and others, and who delivers with impact? Then we want to hear from you! 

What we offer:  

We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member: 

• Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to $2,000 annually towards education reimbursement. 

• Health & Wellness: Flexible health and dental benefits, plus a $5,000 mental health benefit to support your well-being. 

• Time Off: In addition to regular vacation and personal days, we support community involvement with a volunteer day.  

• Financial Security: Company-matching pension plan, share ownership program and additional investment options. 

• Rewards and Recognition: Employee recognition programs, service milestone celebrations, employee discounts and more!  


• Emphasis on Community: We provide a workplace where employees feel connected and supported through Employee Resource Groups (ERGs), mentorship programs, social clubs and events.  

Learn more about Canada Life.  

We’re committed to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact  [email protected]. All information provided will be handled in accordance with applicable laws and Canada Life policies.  

Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted. 

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