Subcontractor Purchase to Pay Officer

We are looking for a proactive and detail-oriented Subcontractor Purchase to Pay Officer to join our Finance team. This is an excellent opportunity for someone with strong accounts payable, purchase ledger or subcontractor ledger experience who enjoys working in a fast-paced environment. 

Key Responsibilities 

• Process and register subcontractor and supplier invoices using Continia (OCR). 

• Process subcontractor applications for payment and ensure supporting documentation and approvals are in place. 

• Match invoices against Purchase Orders (POs), Goods Received Notes (GRNs) and relevant contractual documentation. 

• Maintain an accurate and up-to-date subcontractor purchase ledger, ensuring transactions are posted correctly and promptly. 

• Reconcile subcontractor statements and ledger balances, investigating and resolving discrepancies, aged items and debit balances. 

• Liaise with Quantity Surveyors, Site Managers, Procurement and subcontractors to resolve invoice, payment and ledger queries. 

• Review invoices for accuracy, VAT compliance and adherence to company policies and approval procedures. 

• Support weekly supplier and subcontractor payment runs, ensuring payments are made within agreed terms. 

• Maintain accurate subcontractor and supplier account records, including payments, credits and relevant deductions. 

• Manage Finance inboxes and respond promptly to subcontractor, supplier and internal queries. 

• Support month-end activities, including purchase ledger and subcontractor ledger reconciliations. 

• Contribute to the continuous improvement of Purchase to Pay processes and financial controls. 

• Maintain accurate records in line with company procedures and audit requirements. 

Essential Skills and Experience 

• Previous experience within a Purchase to Pay, Accounts Payable, Purchase Ledger or Subcontractor Ledger role. 

• Experience processing high volumes of invoices and/or subcontractor payment applications. 

• Experience reconciling supplier or subcontractor accounts. 

• Good understanding of purchase order processing and three-way matching. 

• Excellent attention to detail and organisational skills. 

• Strong communication and problem-solving skills. 

• Proficiency in Microsoft Office, particularly Excel. 

Desirable 

• Experience using Microsoft Dynamics 365 Business Central and Continia. 

• Experience within the construction, utilities, engineering or infrastructure sectors. 

• Knowledge of CIS, VAT and subcontractor payment processes. 

• AAT qualified or currently studying towards a finance qualification. 

What You'll Bring 

• A proactive and collaborative approach. 

• Strong ownership of the subcontractor and supplier ledger. 

• A commitment to accuracy and financial control. 

• The ability to work independently while contributing positively to the wider Finance team. 

• A focus on delivering accurate, timely and efficient financial processing. 

Join us at United Infrastructure and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.