Talent Acquisition Administrator

Your role 

Covering a period of absence, we have a new opportunity for a Talent Acquisition Administrator to join our close-knit team for a period of 6 months.

As a Talent Acquisition Administrator you'll play a key role in delivering a seamless experience for both our Hiring Managers and our candidates. You will provide essential day-to-day administrative and operational support, helping to streamline recruitment processes and ensure timely, efficient delivery of TA services.

By embracing digital tools and AI-enabled practices, you’ll contribute to modernising the team’s operations — allowing our Partners to focus on strategic hiring and candidate engagement.

This is an excellent opportunity for someone with a growth mindset, strong attention to detail, and a passion for people operations within an international, mission-driven organisation.

Main duties and responsibilities include:

• Maintaining job requisitions and recruitment workflows within Workday (our Applicant Tracking System).

• Managing the EMBL-EBI Talent Acquisition shared inbox, providing timely and professional responses to candidates and hiring managers.

• Allocating and monitoring Workday cases, ensuring service level agreements (SLAs) are consistently met.

• Publishing job postings, including targeted advertisements and internal vacancy notices.

• Coordinating interview scheduling (both virtual and on-site) and liaising with hiring teams to confirm logistics.

• Communicating with candidates throughout the hiring process to ensure an excellent candidate experience.

• Supporting candidate travel arrangements, including booking flights and accommodation.

• Assisting with social media recruitment marketing and other employer branding initiatives.

• Performing general administrative tasks such as document management, processing travel claims and invoices.

• Preparing reports and assist with recruitment analytics or research projects to support continuous improvement initiatives.

You have 

• Secondary school education - A levels / GCSEs (or equivalent)

• Experience gained in an administrative position

• Excellent customer service skills

• The ability to plan and prioritise work

• Ability to draft professional correspondence to hiring teams and applicants

• Ability to work with people from diverse cultural backgrounds

• Excellent attention to detail
  
   

You may also have

• A degree in Human Resources, Business/Public Administration or related field

• Experience gained in any area of Human Resources

• Experience using an applicant tracking system (ATS)

• Social media marketing skills

• Travel booking experience

Contract length: 6 months

Salary: Grade 3, monthly salary from £2,830.97 after tax

Internal applicants: Please note this position can be offered as a secondment for internal applicants wishing to apply. Please speak with your manager / HR before applying.

Why join us

Do something meaningful
At EMBL-EBI you can apply your talent and passion to accelerate science and tackle some of humankind's greatest challenges. EMBL-EBI, part of the European Molecular Biology Laboratory, is a worldwide leader in the storage, analysis and dissemination of large biological datasets. We provide the global research community with access to publicly available databases and tools which are crucial for the advancement of healthcare, food security, and biodiversity.

Join a culture of innovation
We are located on the Wellcome Genome Campus, alongside other prominent research and biotech organisations, and surrounded by beautiful Cambridgeshire countryside. This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential. 

Campus life & benefits:

• Flexible working arrangements - including hybrid working patterns 

• Generous time off: 30 days annual leave per year, in addition to public holidays

• Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)

• Family benefits: On-site nursery, maternity leave and holiday clubs on campus
   

What else you need to know

• Learn how EMBL-EBI makes an impact

• Diversity and inclusion: At EMBL, we believe that diverse teams drive innovation and scientific excellence. We encourage applications from candidates of all genders, identities, nationalities and/or any other diverse backgrounds.

• How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.

Closing Date