Team Admin

AJ Chambers is representing a highly supportive, International Law Firm based in the City of London, who are looking for a Team Admin.

The role will deliver excellent secretarial, administrative and facility support services across the Firm which in turn underpins the service we are able to give to our clients.

You will have the opportunity to progress to Legal PA with the firm.

Roles & Responsibilities:

Customer Service:

• Able to develop solutions to ensure an exceptional service is provided at all times.
• Consistently and appropriately update service users on progress and status of tasks where appropriate
• Work with service users to offer assistance where possible
• Support the Compliance & Risk Team with the completion of client due diligence, conflict checking and the Anti Money Laundering processes
• Create new files and maintain and update existing files, demonstrating an understanding of the principal documents within file
• Deal with internal and external postal deliveries and arrange couriers’ services as necessary
• Working effectively and efficiently on the Practice Management System to log and record documents
• Undertake all file closing procedures including the processing of archiving and retrieval
• Complete searches at the request of Partners, fee earners, Client Services Leads and Client Services Executives
• Photocopying, printing, scanning, binding, and filing tasks
• Supporting the Finance team by ensuring receipts, cheques and bills are correctly loaded onto the system
• Any ad hoc duties as requested by the business
• Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.

Practice Group Specific Tasks:

• Producing document packs to be used by the Practice groups
• Producing court bundles
• Keeping client specific records updated where necessary
• Preparing files for costs assessments
• Undertaking basic Land Registry searches
• Data Subject Access Requests
• Checking Companies House for company registration numbers, addresses, director details etc
• Updating the Practice Group intranet pages
• Additional practice group specific administration tasks that were required

Qualifications & Experience:

• A minimum of 6 months administration experience within professional service
• GCSEs graded A to C to include maths and English (or equivalent level of qualification)
• Solid customer service centric experience and work ethic

For more information, please apply directly or contact Jess at AJ Chambers.